Rail Onsite Project Coordinator in Southampton

Location: Southampton – onsite at client location in central Southampton

Employment Type: 37.5 hours across 5 days (flexibility required to work occasional weekend or night shift)

Reporting to: Head of Sales – Rail.

About Aura Brand Solutions

Aura Brand Solutions is one of the UK’s leaders in branding, graphics, and specialist asset enhancement services. We work across the rail industry delivering high-quality refurbishment, rebranding, and fleet presentation projects that keep operators’ rolling stock looking exceptional and compliant. Our focus on safety, service, and technical expertise makes us a trusted partner to major train operating companies and manufacturers.

Role Overview

We are currently looking for a Project Coordinator to provide on-site coordination and day-to-day project visibility for rail maintenance and refurbishment activity for our client in Southampton. The Project Coordinator supports production planning and reporting, maintains accurate project data, helps ensure quality and compliance requirements are met, and acts as a key point of contact between site teams, the client, and the wider organisation.

The Role:

• Operational Coordination & Reporting
  • Update the daily tracker to ensure real‑time accuracy of project progress.
  • Use Zoho forms via tablet for data entry and submission of site‑related updates.
  • Maintain all completed unit updates within the main project spreadsheet.
  • Track and log timesheets for all staff per unit, ensuring accuracy and timely submission.
  • Provide support with reporting requirements, including preparation of updates for management and the client.
  • Handle local client queries and escalations, resolving issues on‑site wherever possible.
  • Escalate matters to the broader team when required, ensuring clear and timely communication.
  • Attend weekly project meetings with the client, representing site activity and progress.
• Quality Control & Technical Checks
  • Conduct film thickness testing related to corrosion control and paint application.
  • Perform quality checking and auditing in accordance with inspection criteria and approved repair procedures.
  • Record all paint batch information accurately for traceability and compliance.
• Inventory & Equipment Management
  • Manage paint stock levels and coordinate re‑ordering with Client.
  • Oversee equipment checks, ensuring all tools and assets are in good working order.
  • Manage sundries stock, including monitoring usage and raising replenishment requests as needed.
  • Ensure all Team Leader (TL) duties and processes are followed correctly by site personnel.
  • Support resource management, tracking variance and aligning staffing levels with project needs.
  • Provide general support to on‑site teams, promoting efficient workflow and adherence to project standards.
  • Knowledge of H&S & site expectations.

Skills & Experience Required

• Experience working in rail, engineering, industrial, or similar project environments.
• Strong organisational and administrative skills.
• Ability to communicate effectively with clients and internal stakeholders.
• Proficiency with digital tools (tablets, spreadsheets, forms).
• Ability to work independently, with good problem‑solving capability.
• Experience with coating inspection, film thickness testing, or paint systems is desirable.
• Knowledge of quality standards within engineering or rail maintenance environments.
• Familiarity with Zoho or similar digital reporting systems.

Personal Attributes

• Confident decision‑maker with strong ownership of site activities.
• Detail‑focused with a commitment to quality and accuracy.
• Able to build positive working relationships with both clients and site teams.
• Calm and professional when dealing with queries or escalations.
• Excellent attention to detail, and retention and recording of information.
• Self‑motivated, flexible and results‑oriented.
• Independent learner who can proactively source information.

Applicants must have the right to work in the UK. Successful candidates will be required to provide evidence of their right to work before employment begins.

Aura Brand Solutions is an equal opportunities employer.