At a Glance
- Tasks: Coordinate office operations and support recruitment while ensuring smooth workflows across teams.
- Company: Join Auquan, a pioneering AI company transforming institutional finance.
- Benefits: Competitive salary, performance bonuses, stock options, and a vibrant office culture.
- Other info: Dynamic role with opportunities for growth and collaboration across global teams.
- Why this job: Be part of a fast-growing team making a real impact in the finance industry.
- Qualifications: Experience in office management or operations with a proactive, problem-solving mindset.
The predicted salary is between 35000 - 42000 £ per year.
About the Company
Auquan builds autonomous AI agents that eliminate repetitive work across institutional finance. Our agents power workflows across credit, investment, ESG, and compliance for firms like MetLife, T. Rowe Price, BC Partners, and ERM. We're a Series A company defining a new category: agentic AI for institutional workflows. Today, 40% of the world's top 50 financial institutions use Auquan. The next 12 months are about turning proven product-market fit into a scalable pipeline, and this role is central to making that happen.
Job Requirements
What You'll Do
- Office & Equipment, Everywhere We Work: From supplies to laptops, you make sure the whole team — UK, US, and India — has what they need, when they need it. You'll own equipment and supply ordering across locations, manage device issuance, and keep the London office running like a place people are glad to walk into.
- Access & Records: New joiner, leaver, or role change – you make sure the right people have the right access, and nothing falls through the cracks. You'll also work closely with the COO to keep our systems of record accurate and current.
- People & Recruitment: You'll support the Director of People with interview scheduling and coordination, act as the first point of contact on UK HR matters, and lend a hand with US office coordination and global HRIS administration.
- Government & Compliance: You'll support our US-based COO to keep on top of Auquan's UK matters including immigration and taxes – liaising with authorities and advisors to keep the business compliant.
Job Responsibilities
Must-haves
- A proactive, automation-minded approach – you notice repetitive work and find ways to streamline or eliminate it, including using AI tools.
- Experience in an office management, operations, or executive support role, ideally in a fast-paced or scaling business.
- Comfortable owning equipment, access, and records, with good judgment about what matters and what can wait.
- Experience coordinating interviews or recruitment logistics across multiple stakeholders.
- Discretion and sound judgement handling confidential or sensitive information.
- High agency — you figure things out independently and follow through.
- A genuinely positive, can-do presence in the office.
Nice-to-haves
- Working knowledge of UK employment, immigration, or tax processes, or the willingness to learn fast.
- Experience supporting HR, ideally UK-specific.
- Experience managing shared or flexible office space (e.g. WeWork or similar).
- Familiarity with Slack, Google Workspace, Microsoft 365, HiBob, HubSpot, Ramp, and Xero.
Job Benefits
This is a London-based, in-office role. You should also be comfortable collaborating across time zones (US, UK, India) with occasional travel. We offer a competitive package designed to reward strong performance and real impact, including a strong base salary, performance bonus, and meaningful stock options so you share in our growth.
Operations Coordinator employer: Auquan
Auquan is an exceptional employer that fosters a dynamic and innovative work culture, particularly for those in the AI-Driven Multi-Agent Systems Engineer role. With a hybrid working model in vibrant cities like London or New York, employees benefit from collaborative projects with top investment firms, ample opportunities for professional growth, and the chance to make a significant impact in the financial sector through cutting-edge technology.
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We think this is how you could land Operations Coordinator
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We think you need these skills to ace Operations Coordinator
Some tips for your application 🫡
Highlight Your Analytical Skills:In the business intelligence field, showcasing your analytical skills is a must. Make sure your CV includes relevant experience with data analysis tools, programming languages like SQL or Python, and any projects where you've interpreted complex data sets to drive business decisions.
Showcase Your Business Acumen:Don't just focus on data; show us how you can apply your insights to real-world business problems. Highlight projects where you made a tangible impact on company performance, and be prepared to explain your thought process in your cover letter.
Tailor Your Documents for Us:When applying for a full-time role at Auquan, tailor your CV and cover letter to reflect our organisational goals and strategies. Mention specific tools and methodologies that align with what we do—this shows you’ve done your homework and are genuinely interested in our mission!
Include Relevant Certifications:Certifications like Google Data Analytics or similar qualifications can really make you stand out in business intelligence. Include these in your application, as they demonstrate your commitment to the field and your willingness to stay current with industry standards.
How to prepare for a job interview at Auquan
✨Show off your analytical skills
In a business intelligence role, you're going to need to demonstrate your analytical prowess. Be prepared to discuss specific tools you've used, like SQL, Tableau, or Power BI. Have real-world examples ready where you’ve turned data into actionable insights – this is what makes us shine in interviews!
✨Practice your technical know-how
Expect some technical questions during the interview that dive deep into your understanding of data modelling and analytics frameworks. Brush up on your knowledge of data warehousing concepts and be ready to tackle any real case scenarios they might present. They’ll want to see how you approach problems using your BI toolkit.
✨Portfolio of Projects
Since it's a full-time role, having a strong portfolio is key! Compile case studies demonstrating your previous projects, preferably showing how your insights led to business improvements. This can help us display how you think through complex datasets and your problem-solving process, which is what employers are keen on seeing.
✨Know their business model
Get familiar with Auquan’s business model and recent data-driven decisions. Be prepared to discuss how your skills can specifically support their objectives or challenges. Understanding their landscape shows that you’re not just a data buff, but you’re also genuinely interested in how BI can impact their bottom line.
