At a Glance
- Tasks: Support top executives with scheduling, travel, and administrative tasks in a fast-paced environment.
- Company: Join a dynamic team in London focused on talent and employee experience.
- Benefits: Competitive salary, inclusive culture, and opportunities for personal growth.
- Other info: Embrace diversity and inclusion in a supportive workplace.
- Why this job: Make a real impact while working closely with senior management.
- Qualifications: Experience in administration and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
Are you ready to elevate your career as an Executive Assistant? This role offers a unique opportunity to work closely with top‑tier executives in a fast‑paced environment. You'll be at the heart of our Talent and Employee Experience team, making a significant impact every day. Embrace the challenge and become an integral part of a supportive and dynamic team in London. Your expertise and proactive approach will be key to our success.
As an Executive Assistant in Talent and Employee Experience, you will support two Managing Directors and their team in London. You will manage complex schedules, travel arrangements, and administrative tasks, ensuring seamless operations. Join us to leverage your skills in a collaborative environment, where your contributions are valued and your growth is supported.
Job Responsibilities- Manage daily operations, including advanced diary management and meeting coordination.
- Coordinate intricate multi‑leg travel arrangements, optimizing time and logistics.
- Process invoices and travel and expense claims, ensuring policy adherence.
- Collaborate with support groups and key stakeholders across Lines of Business.
- Maintain distribution lists and perform other administrative tasks.
- Assist with staff onboarding and offboarding, including equipment setup.
- Understand shifting group priorities and business expectations.
- Provide coverage during absences or holidays within the team.
- Engage with senior management, demonstrating tact and sound judgment.
- Take initiative and ownership within the role, including ad‑hoc assistance.
- Navigate travel systems efficiently to prepare precise itineraries.
- Extensive administrative experience supporting at the Managing Director level.
- Proficient in diary management, exercising sound judgment with competing priorities.
- Advanced organizational skills, managing deadlines efficiently.
- Demonstrates tact and sound judgment in confidential situations.
- Strong interpersonal, written, and verbal communication skills.
- Highly proficient in Microsoft Office applications.
- Initiative and ownership within the role.
- Experience engaging with senior management.
- Ability to navigate travel systems efficiently.
- Expertise in processing invoices and expense claims.
- Collaborative approach with support groups and stakeholders.
- Experience in Human Resources or Talent and Employee Experience.
- Familiarity with coordinating Off‑Sites, Town Halls, and Skip‑Level meetings.
- Ability to handle frequent last‑minute changes in travel arrangements.
- Understanding of business management responsibilities.
- Experience in staff onboarding and offboarding processes.
- Ability to manage distribution lists and administrative tasks.
- Proactive approach in understanding business expectations.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Join our dynamic team to support Managing Directors with precision and expertise.
Executive Administrative Assistant employer: Aumni
Join a forward-thinking company in London that values its employees and fosters a collaborative work culture. As an Executive Administrative Assistant, you'll not only support top-tier executives but also benefit from extensive growth opportunities and a commitment to diversity and inclusion. Experience a dynamic environment where your contributions are recognised and your professional development is prioritised.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to the Talent and Employee Experience team. Tailor your responses to show you're the perfect fit!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in diary management and travel coordination, as these are key skills for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our dynamic team.
We think you need these skills to ace Executive Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Administrative Assistant role. Highlight your experience in managing complex schedules and supporting senior management, as these are key aspects of the job.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive approach and how your skills align with our Talent and Employee Experience team. Don’t forget to mention your familiarity with diary management and travel arrangements.
Showcase Your Communication Skills:Since strong interpersonal and communication skills are crucial for this role, make sure to demonstrate these in your application. Use clear and concise language, and don’t shy away from sharing examples of how you’ve engaged with senior management in the past.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity to join our dynamic team!
How to prepare for a job interview at Aumni
✨Master the Art of Diary Management
Since you'll be managing complex schedules, brush up on your diary management skills. Familiarise yourself with tools like Microsoft Outlook and practice prioritising tasks. Be ready to discuss how you handle competing priorities and ensure seamless operations.
✨Showcase Your Travel Coordination Skills
Prepare to talk about your experience with travel arrangements. Think of specific examples where you optimised logistics or handled last-minute changes. This will demonstrate your ability to navigate travel systems efficiently and manage intricate itineraries.
✨Demonstrate Tact and Sound Judgment
As you'll engage with senior management, it's crucial to show that you can handle confidential situations with discretion. Prepare scenarios where you've had to exercise sound judgment, especially in high-pressure environments.
✨Emphasise Your Collaborative Approach
This role requires working closely with various stakeholders. Highlight your experience in collaborating with support groups and managing distribution lists. Be ready to share how you’ve contributed to team success and supported onboarding processes.
