Board Management - Company Secretary - Senior Associate

Overview of the Board Management Team

The Board Management Team, comprising two Company Secretaries, a Company Secretarial Governance Manager, and a support team based in Mumbai, delivers comprehensive support services to a range of open-ended funds domiciled in Luxembourg and Ireland, including Six SICAV umbrellas with combined assets under management of approximately USD 590 billion; a Luxembourg‑domiciled ELTIF umbrella; and an Irish ETF umbrella. In addition, the team provides company secretarial support to the Management Committee of JPMorgan Funds Limited, the London‑based management company for JPMorgan Asset Management’s open‑ended UK funds.

Job Responsibilities

• Attend Board and Committee meetings, providing comprehensive company secretarial, governance, and administrative support and guidance for the Boards and Committees of the funds under your responsibility.
• Ensure that the funds comply with all relevant statutory and regulatory requirements.
• Assist in the implementation of corporate strategies by ensuring that the Board and Committee decisions and instructions are properly carried out and communicated.
• Collaborate with other teams across the business to support the development of new products or amendments to existing ones, ensuring that any necessary shareholder notifications are appropriately prepared.
• Manage the Board and Committee paper production process effectively, ensuring that papers are sent to the Boards and Committees in a timely manner.
• Organise and maintain the agenda plan for the year and organise Board and Committee meetings a year in advance.
• Work with other team members to ensure that all action items from Board and Committee meetings are completed effectively.
• Provide support and cover when needed to Boards and Committees managed by the wider team.

Required Qualifications, Capabilities and Skills

• A client centric mindset with a commitment to integrity, fairness and responsibility.
• Experience in a company secretarial role, preferably within an asset management environment.
• Must possess sound company secretarial knowledge, including minute‑taking, and the ability to liaise with Board Directors at a senior level, with knowledge of UCITS and non‑UCITS fund structures.
• Ability to develop effective partnerships with Board Directors and key business partners, including the Management Company, product development, investment desks, compliance, risk, tax, and internal and external legal counsel.
• Experience of managing multiple projects and meeting tight deadlines within a large, highly complex, cross‑functional environment.
• Excellent written and verbal communication skills with an ability to articulate complex ideas, concepts, and solutions at a level appropriate to the audience.
• A keen attention to detail with excellent organisational skills which can be competently utilised to manage a large agenda.

Preferred Qualifications, Capabilities and Skills

• Fully qualified company secretary or working towards full qualification or another appropriate legal or accounting qualification.

We recognise that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs.