RSS INFRASTRUCTURE Limited (RSSI) has been recognised by Network Rail at the 2018 ‘Rail Partnership Awards’ for its work within the Rail and Construction industry, developing bespoke solutions that improve safety and productivity.
From its offices in Birmingham and Doncaster, RSS Infrastructure employs over 70 staff and a diverse contingent workforce covering the majority of the UK. The company offers a service portfolio that includes Overhead Line Electrification, Vegetation Management, Track Access, Civils/Construction, Safety Critical Resource Services, Magnetic Safety Barrier Fencing, Magnetic Points Boards, Signalling Services, and the UK’s sole provider of Track Warning Systems.
What will I be doing?
On a day‑to‑day basis I will support up to four group directors, ensuring efficient diary management, email screening, prioritising and filtering, and travel planning. I will work closely with the Directors to record, implement, and review all business plans and actions, allowing them to focus on business and client development. The role includes organising meetings, preparing presentations and documents, and taking minutes.
Key responsibilities
- Ensure time is created for the Directors to focus on business growth, removing non‑essential tasks and administration.
- Prepare presentations, reports, and KPI reports.
- Confidential minute taking, document preparation, and email management (sifting and responding where appropriate).
- Attend events to represent the business when necessary.
- Support Directors in implementing and managing business plans, managing action logs, and liaising with Directors or HoDs to chase outstanding actions.
- Answer the telephone, manage diaries, and coordinate meetings and events.
- Coordinate and plan all travel and hotel requirements for the company, managing costs and centralising the process.
- Schedule and ensure completion of Directors 1‑2‑1 meetings, keeping copies of action logs and reviews in the HR system.
- Attend training and competency development courses as directed by the Company.
- Achieve, at a minimum, the objectives and KPIs set by the Directors and contribute to the PA job role’s success through open discussions with Directors.
- Perform any tasks required by the business across the Group companies to ensure compliance, safety, and continuity.
What experience would we like you to have?
- Knowledge and experience of using MS Office products (Word, Excel, PowerPoint).
- Previous experience working in a customer‑focused environment.
- Ability to work confidentially and communicate face‑to‑face and over the telephone.
- Knowledge of office procedures, with accurate record‑keeping and attention to detail; ability to work to right‑first‑time principles and meet strict deadlines.
- Prior experience as a Personal or Executive Assistant at board level.
What can you expect from us?
- 20 days paid annual leave + 8 bank holidays (increasing with length of service).
- Contributory pension scheme.
- Employee perk box providing access to discounts and vouchers.
- Employee Assistance Programme.
- Sick pay increasing with length of service.
- Long‑service awards.
As an equal‑opportunity employer, RSS Infrastructure does not discriminate on grounds of ethnicity, race, religious beliefs, age, disability, gender or sexual orientation.
The company encourages reservists and veterans of the Armed Forces to apply for positions.
Closing date: Friday 15th February 2019
Contact Details:
Auctus Management Group Ltd Recruitment Team
