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- Tasks: Coordinate workforce planning and administration for our Rail departments.
- Company: Join RSS Infrastructure, a leading service provider in rail and construction.
- Benefits: Enjoy 25 days annual leave, health insurance, and a contributory pension scheme.
- Why this job: Be a key player in ensuring smooth operations and making a real impact.
- Qualifications: Level 2 qualification in Business Administration or 2 years of admin experience required.
- Other info: Inclusive workplace with opportunities for growth and development.
The predicted salary is between 36000 - 60000 £ per year.
RSS Infrastructure is looking for an organised and proactive Admin Coordinator to support our Rail departments and wider Business Support team. This role plays a vital part in ensuring operational activities run smoothly by coordinating workforce planning, administration processes, and compliance requirements.
You will work closely with rail managers and operational teams to maintain accurate records, support workforce scheduling, and ensure administrative processes are delivered efficiently and accurately.
Responsibilities- Coordinate workforce administration, including job orders, shift allocation and planning updates within internal systems.
- Maintain accurate project and workforce records, including postcodes, supervisors, order numbers and work locations.
- Support rail managers by assigning workers to planned activities while identifying potential compliance or competence issues.
- Manage timesheet administration, including issuing, tracking and chasing submissions to support payroll processing.
- Update internal and client systems to ensure accurate reporting and operational visibility.
- Maintain fatigue management records and highlight any compliance concerns to management.
- Arrange accommodation and travel for rail staff working away from home, including booking hotels and coordinating logistics.
- Level 2 qualification in Business Administration or at least 2 years of administration experience.
- Experience supporting timesheets, payroll processes or workforce scheduling.
- Strong organisational and time management skills with the ability to prioritise multiple tasks.
- Excellent attention to detail and accuracy.
- Confident user of Microsoft Office including Excel and Word.
- Effective communication skills and ability to work with multiple departments.
- Previous administration experience within rail, infrastructure, construction or engineering sectors.
- Experience using workforce or project management systems.
- Understanding of workforce planning, compliance or safety-critical environments.
- 25 days annual leave
- Contributory pension scheme
- Life assurance
- Health Cash Plan
- BUPA private medical insurance
- Company sick pay
RSS Infrastructure (RSSI) is a leading service provider to the rail and construction industries. With over 200 full-time employees and a strong contingent workforce, we deliver high-quality services nationwide across Civils, Rail Operations, Signalling & Telecoms, Track Warning Systems, Arboriculture, Welding and more.
We are proud to be an equal opportunities employer. We welcome applications from all backgrounds and are committed to creating an inclusive workplace. As a signatory of the Armed Forces Covenant, we actively encourage applications from reservists and veterans.
Admin Coordinator in Birmingham employer: Auctus Management Group Limited
Contact Detail:
Auctus Management Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Coordinator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the rail and construction sectors, especially those who work at RSS Infrastructure. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Knowing what RSSI does and how they operate will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Show off your organisational skills during the interview! Bring examples of how you've managed multiple tasks or improved processes in previous roles. This will demonstrate that you’re the perfect fit for the Admin Coordinator position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the RSS Infrastructure team.
We think you need these skills to ace Admin Coordinator in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Coordinator role. Highlight your relevant experience in administration, workforce scheduling, and any specific skills that match the job description. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you the perfect fit. Don’t forget to mention your organisational skills and attention to detail – they’re key for us!
Showcase Your Skills: In your application, be sure to showcase your proficiency with Microsoft Office, especially Excel and Word. If you have experience with project management systems or compliance processes, let us know – we love seeing those skills in action!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Plus, you’ll get to see more about what we do at RSS Infrastructure!
How to prepare for a job interview at Auctus Management Group Limited
✨Know Your Stuff
Make sure you understand the role of an Admin Coordinator inside out. Familiarise yourself with workforce planning, compliance requirements, and the specific administrative tasks mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy in your records.
✨Brush Up on Microsoft Office
As a confident user of Microsoft Office is essential, especially Excel and Word, make sure you're comfortable navigating these tools. You might be asked about your experience with them, so consider preparing a few examples of how you've used these applications in previous roles.
✨Communicate Clearly
Effective communication is key in this role, so practice articulating your thoughts clearly and concisely. Think about how you can demonstrate your ability to work with multiple departments and support rail managers during the interview. Good communication can set you apart from other candidates!