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- Tasks: Support Directors with admin tasks, HR processes, and office management.
- Company: Join a dynamic company where your organisational skills shine.
- Benefits: Part-time hours, flexible schedule, and a supportive work environment.
- Why this job: Be the backbone of the business and make a real difference.
- Qualifications: Experience in admin roles and strong organisational skills required.
- Other info: Perfect for those looking to balance work and studies.
The predicted salary is between 24000 - 36000 £ per year.
We are seeking a highly organised, proactive, and trustworthy Directors’ Assistant to provide comprehensive administrative and operational support to the Board of Directors and wider business. This role is central to the smooth running of the company, combining executive support with HR administration, office management and co-ordination across multiple business functions. The successful candidate will be confident in managing sensitive information, capable of working autonomously, and comfortable juggling priorities in a fast-paced environment.
Key Responsibilities- Executive & Administrative Support
- Provide high-level administrative support to the Directors, including diary management, correspondence, and meeting co-ordination
- Prepare reports, presentations, and briefing documents for internal and external meetings
- Handle confidential and sensitive information with discretion
- Assist with ad-hoc projects as required by the Directors
- HR & People Administration
- Prepare and issue offer letters, contracts of employment, and onboarding documentation
- Maintain employee records and HR files in line with data protection requirements
- Support HR processes including starters, leavers, and changes to employment terms
- Assist with policy updates and general HR administration
- Office & Facilities Management
- Manage office supplies, equipment, and service providers
- Oversee virtual office arrangements and related services
- Purchase and co-ordinate new IT equipment, phones, and other business hardware
- Liaise with IT and telecoms providers to resolve issues and manage upgrades
- Travel & Logistics
- Co-ordinate travel bookings for Directors and the wider company, including flights, accommodation, and transport
- Manage itineraries and ensure cost-effective and timely arrangements
- Fleet, Insurance & Compliance
- Manage company car agreements, including renewals, new orders, and supplier liaison
- Oversee insurance policies and ensure timely renewals across the business
- Support compliance activities including risk assessments, health & safety documentation, and related records
- Finance & Expense Administration
- Process expense claims and company credit card statements
- Ensure accurate record-keeping and timely submission for approval
- Liaise with the accounts department as required
- Proven experience in a PA, EA, Directors’ Assistant, or similar senior administrative role
- Strong organisational skills with excellent attention to detail
- Ability to manage multiple priorities and work independently
- High level of discretion and professionalism
- Experience with HR administration and employee documentation
- Familiarity with office management, facilities, or compliance tasks
- Experience co-ordinating travel and managing suppliers
- Knowledge of health & safety or risk assessment processes
- Proactive and solutions-focused
- Calm under pressure with a flexible approach
- Strong communication skills at all levels
- Reliable, trustworthy, and highly organised
Please note this is a part time role and based in the office. The weekly hours are 22.5 Monday to Friday. There is flexibility on the hours worked between 9am - 5.30pm.
PA to Directors in Cringleford employer: Auction House
Contact Detail:
Auction House Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Directors in Cringleford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a PA to Directors role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its directors. Show us that you understand their values and how you can support their goals. Tailor your responses to highlight your organisational skills and experience with HR administration.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to be calm under pressure and articulate. Consider doing mock interviews with friends or using online resources to refine your pitch and responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace PA to Directors in Cringleford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA to Directors role. Highlight your organisational skills and experience in managing sensitive information, as these are key for us. Use specific examples that showcase your ability to juggle multiple priorities.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your proactive approach and how you can support the Directors effectively. Keep it concise but impactful!
Showcase Relevant Experience: When filling out your application, make sure to emphasise any previous experience in administrative roles, especially those involving HR or office management. We love seeing how you've handled similar responsibilities in the past!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at Auction House
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like diary management and HR administration. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple priorities. Be ready to discuss how you keep things running smoothly, especially in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the information you'll handle, be prepared to talk about how you maintain confidentiality. Share specific instances where you’ve dealt with sensitive information and how you ensured it was managed appropriately.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the company and the role. Inquire about the team dynamics or how they measure success in this position. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
