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- Tasks: Provide essential admin support to the development team, managing events and financial processes.
- Company: Join Auburn Advancement, a key player in higher education, making a real impact.
- Benefits: Enjoy flexible hours, valuable experience, and a supportive work culture.
- Why this job: Be part of a mission that changes lives while gaining hands-on experience in a dynamic environment.
- Qualifications: High school diploma or equivalent with 4 years of admin experience, or an associate's degree with 2 years.
- Other info: This role is perfect for those looking to enhance their skills while contributing to meaningful projects.
Auburn Advancement is seeking candidates for the position of Administrative Assistant Support Specialist in the College of Liberal Arts to provide comprehensive administrative support to the development team, including managing financial processes, coordinating donor-related events and travel, maintaining calendars, and overseeing clerical tasks such as correspondence, record keeping, and mail distribution. Assist with donor data management and tracking, support fundraising initiatives, and serve as a backup during staff absences to ensure seamless office operations.
Temporary Employment Services ( TES ), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:
- Assistance in the place of a regular employee who is absent for a specified period of time
- Additional assistance during periods of abnormal or peak workloads
- Assistance with special projects
- Seasonal work
Auburn Advancement is seeking candidates for the position of Administrative Assistant Support Specialist in the College of Liberal Arts to provide comprehensive administrative support to the development team, including managing financial processes, coordinating donor-related events and travel, maintaining calendars, and overseeing clerical tasks such as correspondence, record keeping, and mail distribution. Assist with donor data management and tracking, support fundraising initiatives, and serve as a backup during staff absences to ensure seamless office operations.
Temporary Employment Services ( TES ), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:
- Assistance in the place of a regular employee who is absent for a specified period of time
- Additional assistance during periods of abnormal or peak workloads
- Assistance with special projects
- Seasonal work
If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.
AU students are not eligible for TES .
Essential Functions
- Provide administrative support to Development Officers, including assisting with varying financial and payment processes, expense reports, and documentation related to donor engagement and travel.
- Assist with the coordination and execution of special events and donor-focused activities for the College of Liberal Arts, including scheduling, communication, logistics, and materials preparation.
- Enter, track, and manage donor and prospect information through the development pipeline, ensuring data accuracy and timely updates in relevant systems.
- Perform a variety of general clerical duties including answering phones, typing correspondence, filing documents, record keeping, and preparing internal and external forms or flyers.
- Maintain calendars, schedule meetings, and coordinate appointments for members of the development team, ensuring effective time management and communication.
- Distribute incoming and outgoing mail, monitor office supply levels, and place orders as needed to support team operations.
- Provide assistance to the Development Specialist and Development Coordinator on projects and daily functions that support fundraising and engagement initiatives.
- Serve as a temporary replacement in the absence of a regular employee, assuming necessary responsibilities to ensure continuity of operations within the development office.
Why Work at Auburn?
- Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle!
Minimum Qualifications
- High school diploma or equivalent plus 4 years of experience in administrative support services
OR
- Associate’s degree plus 2 years of experience in administrative support services
OR
Desired Qualifications
- Proficiency in computer programs,
- particularly the Microsoft Office Suite;
- strong listening, writing and speaking skills;
- strong organization and time management skills;
- demonstrated office management skills;
- willingness to embrace new processes and ability to research and resolve policy or procedural problems.
Salary Range
Salary Range $22.00/hour
Work Hours
Work Hours Regular business hours (M-F 7:45 – 4:45), including some evenings and weekends.
City position is located in:
City position is located in: Auburn
State position is located:
State position is located: Alabama
Posting Date
Posting Date 07/01/2025
Closing Date
Equal Opportunity Compliance Statement
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.
Required fields are indicated with an asterisk (*).
- * Please tell us how you first heard about this opportunity.
(Open Ended Question)
- * Do you have a high school diploma or equivalent?
- Yes
- No
- * Do you have 4 years of experience in clerical and administrative support services OR a degree to use in lieu of years of experience?
- Yes
- No
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TES - Administrative Support Specialist employer: Auburn University
Contact Detail:
Auburn University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land TES - Administrative Support Specialist
✨Tip Number 1
Familiarise yourself with the specific administrative processes and tools used in donor management. Understanding how to navigate these systems can set you apart during interviews.
✨Tip Number 2
Network with current or former employees of Auburn Advancement or similar organisations. They can provide insights into the role and the team dynamics, which can be invaluable during your application process.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar or event plan related to donor engagement. This shows initiative and gives you a practical example to discuss in interviews.
✨Tip Number 4
Research recent fundraising initiatives at Auburn University. Being knowledgeable about their current projects can help you articulate how you can contribute to their goals during your discussions.
We think you need these skills to ace TES - Administrative Support Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support services. Focus on your skills in managing financial processes, coordinating events, and maintaining records, as these are key aspects of the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses how your background aligns with the responsibilities outlined in the job description. Mention your proficiency in Microsoft Office Suite and any relevant experience in donor data management.
Highlight Relevant Skills: In your application, emphasise your organisational and time management skills. Provide examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative support role.
How to prepare for a job interview at Auburn University
✨Know Your Role
Familiarise yourself with the specific responsibilities of the Administrative Support Specialist position. Understand the key tasks such as managing financial processes, coordinating events, and maintaining calendars. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Skills
Highlight your proficiency in Microsoft Office Suite and any other relevant software. Be prepared to discuss how your organisational and time management skills have helped you in previous roles, especially in administrative support.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle various situations. For example, be ready to explain how you would manage conflicting priorities or assist a team member during their absence.
✨Demonstrate Team Spirit
Since this role involves supporting a development team, emphasise your ability to work collaboratively. Share examples of how you've contributed to team success in past positions, particularly in a fast-paced environment.
