Purchase Ledger Cashier / Office Cashier in Essex

Candidates should have at least 5 years in an Accounts department (preferably within a Law Firm) dealing with Purchase Ledger and Office cashiering. Experience of both would be advantageous. This is a Fixed Term 12 month contract - maternity cover.

Personal Skills

• Excellent communication skills, both written and verbal
• Outstanding attention to detail with an ability to reconcile complex accounts
• Accurate, efficient, and organised with the ability to prioritise tasks as needed
• Excellent knowledge and experience of Microsoft Office including Excel
• Ability to maintain strong relationships with external clients and internal colleagues
• Professional, confident, and diplomatic when liaising with others
• Team player
• Service orientated
• Friendly, approachable and with good problem-solving skills

Personal Circumstances

• Car owner, as travel to our other offices may be required from time to time.

Outline of role and responsibilities

To deliver the full range of Purchase Ledger and Office Cashiering duties for our Fee Earners. To provide support to the Financial Director with accounting duties and analysis work.

Duties include but are not limited to:

Accounts Payable

• Post all supplier invoices to the ledger on our accounting software, ensuring they are matched to purchase orders, where applicable, and coded to the correct nominal ledger code and supplier account.
• Produce the weekly payment run ensuring all payments are made on the due dates and for the correct amounts.
• Update and allocate all the payments to the ledger in a timely manner.
• Timely identification and resolution of queries involving liaison by phone or written communication with internal staff and external suppliers.
• Create new supplier accounts ensuring all relevant information is entered on the supplier record including the bank details for payment and payment terms.
• Track invoices sent out for authorization ensuring they are returned and posted to the account within a 48-hour turnaround period.
• Assist with credit control queries.

Office Cashier

• Assist Fee Earners/Partners with Client Matter non-payment requests: interest calculations ad‑hoc, time transfers, time write‑offs, bill posting, dealing with unallocated cash.
• Posting – all ledgers including purchase ledger.
• Input Office payment instructions onto the online banking system and sending to authorisers.
• Retrieve information from online banking system and post nominal matters.
• Ad‑hoc reporting as required, assistance with SAR and Financial statements audit.

In addition to the duties and responsibilities listed the jobholder is required to perform other duties from time to time. Such other duties must be reasonable in relation to the jobholder’s skills, abilities, and status.