Purchase Ledger Cashier / Office Cashier in Loughton

Job type: Part-time – minimum 17.5 hours – 12 month fixed-term contract

Seniority: 5+ years in an Accounts department

Department: Accounts

Office: Loughton

The role: Candidates should have at least 5 years in an Accounts department (preferably within a Law Firm) dealing with Purchase Ledger and Office cashiering. Experience of both would be advantageous. This is a 12 month fixed term contract – maternity cover.

Personal Skills:

• Excellent communication skills, both written and verbal
• Outstanding attention to detail with the ability to reconcile complex accounts
• Accurate, efficient, and organised with the ability to prioritise tasks as needed
• Excellent knowledge and experience of Microsoft Office including Excel
• Ability to maintain strong relationships with external clients and internal colleagues
• Professional, confident, and diplomatic when liaising with others
• Team player
• Service orientated
• Friendly, approachable and with good problem-solving skills

Personal Circumstances:

Car owner, as travel to our other offices may be required from time to time.

Outline of role and responsibilities:

To deliver the full range of Purchase Ledger and Office Cashiering duties for our Fee Earners and to provide support to the Financial Director with accounting duties and analysis work.

Accounts Payable:

• Post all supplier invoices to the ledger on our accounting software, ensuring they are matched to purchase orders where applicable and coded to the correct nominal ledger code and supplier account.
• Produce the weekly payment run ensuring all payments are made on the due dates and for the correct amounts.
• Update and allocate all the payments to the ledger in a timely manner.
• Timely identification and resolution of queries involving liaison by phone or written communication with internal staff and external suppliers.
• Create new supplier accounts ensuring all relevant information (bank details and payment terms) is entered on the supplier record.
• Track invoices sent for authorisation ensuring they are returned and posted to the account within a 48-hour turnaround period.
• Assist with Credit Control queries.

Office Cashier:

• Assist Fee Earners/Partners with Client Matter non-payment requests such as interest calculations ad-hoc, time transfers, time write-offs, bill posting, raising credit notes, and dealing with unallocated cash.
• Post all ledgers, including purchase ledger.
• Input Office payment instructions onto the online banking system and send to authorisers.
• Retrieve information from the online banking system and post nominal matters.
• Process interbank transfers.
• Provide ad-hoc reporting as required, assistance with SAR and financial statements audit.

In addition to the duties and responsibilities listed, the job holder is required to perform reasonable other duties from time to time in relation to the jobholder’s skills, abilities, and status.

What we expect from you:

• You’re dedicated to providing excellent client service in line with our Service Pledge.
• You’re somebody who takes pride in their work and whom we can be proud of.
• You’re interested in promoting the firm’s good name both internally and externally.
• You’re a team player who will always go the extra mile.
• You have a positive attitude and always look to lift spirits, not lower them.
• You show good judgement and maturity.
• You’re risk-aware – you know what you don’t know.
• You’re a hard worker with a ‘can-do’ attitude.

What you can expect from us:

• A structured career path that provides all the information you need to develop and progress.
• A supportive and nurturing working environment with monthly one-to-ones, department meetings and a six-monthly appraisal scheme.
• Flexible and hybrid working.
• Firm-wide and fee-earner bonus schemes.
• Holiday entitlement of 25 days per year, rising by one day per year of service to a maximum of 30 days.
• Automatic enrolment to our contributory corporate pension scheme (salary sacrifice).
• Automatic enrolment to our Employee Assistance Programme, which helps staff members experiencing personal problems that might adversely impact their work performance, health and wellbeing.
• Enrolment to our Healthcare Cash Plan after the probationary period. Cover includes dependant children and may be extended to partners or spouses at the employee’s expense.
• Access to Mintago, a comprehensive employee financial wellbeing platform.
• Each office has its own designated Social and Wellbeing champion, who is there to help promote good mental and physical health with a range of initiatives including social walks, book clubs, charitable activities and out-of-hours get-togethers and events.
• Annual staff events including summer and Christmas events, quarterly office lunches and our annual online Staff Quiz.
• And so much more!