At a Glance
- Tasks: Manage contracts and supplier onboarding while ensuring compliance and accuracy.
- Company: Join Attention Industries, a fast-growing media and content business in London.
- Benefits: Enjoy 25 days holiday, health cash plan, gym discounts, and hybrid working options.
- Other info: Flexible hours available; perfect for students seeking part-time work.
- Why this job: Be part of a dynamic team and make a real impact in the media industry.
- Qualifications: Strong attention to detail and excellent organisational skills required.
The predicted salary is between 30000 - 35000 £ per year.
Company: Attention Industries Limited
Location: London/Hybrid/Remote
Contract Type: Permanent, Full-time / Part-time (must cover Mon-Fri on reduced hours)
Salary: £30,000-£35,000 depending on experience
Who we are: Attention Industries Limited (previously SWNS Media Group Ltd) is a dynamic and fast-growing media and content business. We create, distribute and licence content at scale, working with leading publishers, brands, contributors and suppliers across our group of companies. As we continue to grow, we are strengthening our contracts and procurement processes to keep pace with the growth of the business.
The Role: Reporting to the Group General Counsel, the Contracts and Procurement Administrator plays a vital role in keeping our contracting and supplier onboarding processes accurate, efficient and compliant. You will be the first point of contact for client and contributor contracts coming through from the Sales and Creative teams, checking them for accuracy and completeness before they move to signature or legal review. You will also manage the onboarding of new suppliers, ensuring due diligence, terms of trading and compliance checks are completed consistently across the business.
This is a detail-oriented, process-driven role suited to someone who is highly organised, comfortable working to defined procedures, and confident liaising with colleagues across Sales, Operations, Creative and Legal to resolve queries quickly.
Key Responsibilities:
- Contract Administration
- Receive client contracts from the Sales team and contributor contracts from the Creative/News Content teams
- Check that all contract fields are completed correctly, including accurate language, spelling and grammar
- Sense-check any special or non-standard terms included in a contract
- Liaise with the Sales and Creative teams to resolve any defects or missing information
- Forward contracts containing amended or special terms to Legal for review
- Ensure that the trading terms are agreed in writing with the trading partner before committing to Docusign for signature
- Forward standard/legally cleared contracts for signature via DocuSign
- Download completed contracts from DocuSign and upload them to the central contract hub
- Maintain a diary of Master Services Agreement (MSA) expiry dates and flag upcoming renewals
- Maintain record of special terms/contract variations agreed with clients and ensure these are applied to all contracts for the relevant client
- Supplier Onboarding
- Liaise with finance and operations teams to onboard new suppliers in line with company process
- Issue standard terms of trading to prospective suppliers
- Where a supplier insists on using their own terms, forward these to Legal for review
- Submit anti-slavery questionnaires to all new suppliers and follow up to ensure completion
- Maintain the anti-slavery compliance database, keeping records accurate and up to date
- Ensure all suppliers complete the standard NDA and/or DPA where required
- Environmental
- Work with the Group's environmental working group and external consultants to support reporting on the Group's carbon footprint
- Assist with any environmental reporting requirements, ensuring data and documentation are collated accurately and submitted on time
- Data Protection
- Assisting in responding to subject access requests, specifically in the redaction and compilation of documents to be sent to data subject making the request.
About You:
Essential
- Excellent attention to detail, particularly with written language, spelling and grammar
- Strong organisational skills, with the ability to manage multiple contracts and deadlines simultaneously
- Clear and confident communicator, comfortable liaising with Sales, Creative, Finance and Legal teams
- Methodical and process-driven approach to administrative work
- Comfortable working with contract management or e-signature tools such as DocuSign
- Ability to recognise when an issue needs to be escalated to Legal rather than resolved directly
- Confident and competent in the use of relevant IT systems, especially Word, Excel
- Previous use of DocuSign and Adobe Acrobat would be beneficial, although training will be provided
- Self-disciplined and comfortable with remote working, and use of Microsoft Teams
Desirable
- Previous experience in a contracts, procurement or legal support/administration role
- Familiarity with anti-slavery compliance requirements, NDAs and DPAs
- Experience working in a media, content or creative business
- Experience maintaining compliance databases or supplier records
What We Offer:
- Cycle to Work Scheme
- Health Cash Plan – reimbursement on a number of health services
- Gym Discounts
- Employee Assistance Programme
- GP Anytime
- Holiday Entitlement: 25 days (+ Bank Holidays) per year
- Hybrid Working
- Enhanced Maternity Pay
- Life Assurance
- Enhanced Paternity Pay – 4 weeks full pay
- Contribution towards homeworking equipment
- Company-wide Summer Event and Christmas Party
- Paid Bereavement / Compassionate Leave
- Railcard reimbursement for regular travellers for work
- Sick Pay
- Your birthday off
- Subscription to Furthr
- Salary Sacrifice EV Car Scheme
Contracts and Procurement Administrator in London employer: Attention Industries
Attention Industries Limited is an exceptional employer that values its employees through a supportive and dynamic work culture, offering flexible hybrid and remote working options in the vibrant city of London. With a strong focus on employee growth, we provide comprehensive benefits including generous holiday entitlement, health cash plans, and opportunities for professional development, ensuring that our team members thrive both personally and professionally. Join us to be part of a fast-growing media business where your contributions are recognised and rewarded, and where you can make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Contracts and Procurement Administrator in London
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Attention Industries.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Contracts and Procurement Administrator in London
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Attention Industries:Your cover letter should read like you’re chatting directly to Attention Industries. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Attention Industries.
How to prepare for a job interview at Attention Industries
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Attention Industries!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Attention Industries. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Attention Industries's culture.
