Expenses Administrator – Events – Workday
Contract duration: 6 months (with potential to become full time)
Location: London (4 days onsite, 1 day wfh)
Pay: £25-32/hour
Role purpose
Own the end-to-end processing of event-related expenditure in Workday — from pre-approved conference budgets through supplier invoices, staff expense reports, corporate card reconciliation, and post-event close-out. Event spend is high-volume, deadline-driven, and heavily scrutinized: costs arrive in bursts around event dates, frequently in foreign currency, and often carry hospitality and gifting implications. Because most conferences require an approved budget before any commitment is made, this role sits at both ends of the cycle — validating that spend was authorized up front, then ensuring it is correctly evidenced, coded, taxed, and paid.
Key responsibilities
Pre-approval and budget control
Core processing in Workday
Control and compliance
Essential skills and experience
2+ years in accounts payable, expenses or transactional finance.
Hands-on Workday experience — Workday Expenses and/or Workday Financial Management (expense reports, spend authorisations, requisitions, worktags, business-process approval routing).
Experience operating a pre-approval or delegated-authority process and holding stakeholders to it.
High-volume invoice and expense processing with strong accuracy under deadline pressure — comfortable with workload that spikes around event dates and month-end.
Working knowledge of VAT/sales tax on expenses, particularly entertainment and hospitality.
Strong Excel (lookups, pivot tables, reconciliation).
Clear, diplomatic communication with non-finance stakeholders who are mid-event and time-poor — including the confidence to say no to unapproved spend.
Discretion with confidential and commercially sensitive information.
Desirable
Experience supporting an events, marketing, hospitality, agency or conference-led business.
Workday reporting skills (custom reports, worktag-based analysis) and exposure to ...
Expenses Administrator – Events – Workday employer: Atrium Workforce Solutions Ltd Careers
Join our dynamic Equities Engineering team in London, where we foster a collaborative and innovative work culture that prioritises employee growth and development. As a Vice President & Senior VP Java Equities, you'll enjoy competitive compensation, a hybrid working model, and the opportunity to lead cutting-edge projects in a fast-paced financial environment. We value your expertise and offer a supportive atmosphere that encourages mentorship and technical leadership, making it an excellent place for professionals seeking meaningful and rewarding employment.
Contact Details:
Atrium Workforce Solutions Ltd Careers Recruitment Team
