At a Glance
- Tasks: Support executives with diary management, travel scheduling, and project coordination.
- Company: Join a rapidly expanding team in a dynamic Belfast office.
- Benefits: Competitive daily pay, hybrid work model, and opportunities for professional growth.
- Other info: Flexible environment with opportunities to learn and grow alongside senior leaders.
- Why this job: Be at the heart of operations, making a real impact on team success.
- Qualifications: Experience in administrative roles, strong organisational skills, and proficiency in Microsoft 365.
The predicted salary is between 12600 - 13650 £ per year.
- Executive Assistant
- Contract duration: 12 months initially
- Relieves management of administrative details; diary management, travel scheduling.
- Scheduling of team meetings for the wider group- prepare agendas and minute taking
- Manages multiple projects, activities and competing priorities to ensure timely delivery of objectives
- Plans and coordinates events, for example internal team town halls, hosting visits, transport and venue bookings
- Co-ordinates with other EAs in other locations as required
- Assist with general office management, during period of rapid expansion of the team
- Supports project activities, including tracking actions, gathering information, preparing reports and presenting data..
What we are looking for
- Experience as a Senior Administrative Assistant or comparable level of experience supporting a rapidly growing team or business undergoing organisational change whilst interacting with senior level executives.
- Flexible, adaptable and proactive, with the ability to anticipate, identify and resolve issues while responding to changing priorities.
- Excellent organisational skills with the ability to prioritise, manage multiple tasks simultaneously, and work effectively under pressure with minimal supervision.
- Strong verbal and written communication, listening and relationship-building skills, with the ability to work effectively across teams, functions and seniority levels.
- Ability to obtain information in a timely and efficient manner.
- Ability to prepare senior leadership communications, presentations and briefing materials
- Discretion and the ability to maintain and manage confidential information.
- Proficiency in calendar management for multiple leaders
- Proficient in
Microsoft 365 applications, including Teams, Share Point, and Power Point.
- Desired Skills
- Demonstrated ability to quickly learn new processes, systems, and ways of working with minimal onboarding.
- Experience with various systems such as Ariba, e Request, Concur, Recognition Tool and Workday
- Proficiency in internal technology ordering systems
- Recent work experience with detailed accomplishment examples and proven ability to take the initiative.
- Experience planning and coordinating both in-person and virtual events, including senior executive visits and leadership meetings.
- Ability to prepare senior leadership communications, presentations and briefing materials
Executive Assistant in Belfast employer: Atrium Workforce Solutions Ltd Careers
Join our dynamic Equities Engineering team in London, where we foster a collaborative and innovative work culture that prioritises employee growth and development. As a Vice President & Senior VP Java Equities, you'll enjoy competitive compensation, a hybrid working model, and the opportunity to lead cutting-edge projects in a fast-paced financial environment. We value your expertise and offer a supportive atmosphere that encourages mentorship and technical leadership, making it an excellent place for professionals seeking meaningful and rewarding employment.
Contact Details:
Atrium Workforce Solutions Ltd Careers Recruitment Team
