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For Companies At a Glance
- Tasks: Support executives with complex calendars, meetings, and travel arrangements.
- Company: Join a dynamic investment banking team in the heart of London.
- Benefits: Competitive salary, professional growth opportunities, and a fast-paced work environment.
- Why this job: Perfect for those who thrive in high-pressure situations and enjoy multitasking.
- Qualifications: 5+ years as an executive assistant, preferably in investment banking; strong Microsoft Office skills required.
- Other info: Ideal for self-starters who can handle confidential information discreetly.
The predicted salary is between 60000 - 70000 £ per year.
Executive Assistant – Investment Banking
Role type: Permanent
Salary: £60-70K
Location: London (nearest station Oxford Circus)
Position Summary
My client is seeking a proactive Executive Assistant/Administrative Assistant to support its London Investment Banking team. This person will support executives in all administrative functions as well as providing general administrative support for the London Office. The ideal candidate must be reliable, exercise excellent judgment, handle confidential information in a professional and discreet manner, have exceptional communication skills, demonstrate professionalism, have the ability to handle numerous projects, and must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment.
Essential Job Functions
Executive Assistance:
- Manage complex calendars; determine what events MD presence; manage schedules for on and off-site meetings and travel
- Arrange meetings and appointments with clients and other counterparties
- Arrange domestic and international business travel; coordinate hotels/meetings/meals
- Prepare itinerary – keep other staff posted as necessary
- Assist visiting clients with travel arrangements
- Process expense reports utilizing the Workday system to enter all information
- Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments
- Answer multiple phone lines and provide phone coverage for other team members as needed. Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary and ensure that messages are received and conveyed promptly.
- Proactively organize materials for calls, meetings, and travel
- Liaise with administrative staff of clients as necessary
- Monitor emails for professionals, as requested
- Complete expense reports
- Perform other related duties as assigned or requested by professionals they support
Preferred Qualifications
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
- Knowledge of Workday Expenses software extremely helpful
- Strong time management skills and ability to manage multiple tasks for many professionals
- Strong interpersonal and communication skills
- Strong organizational skills and problem solving skills
- Ability to exercise judgment including prioritizing issues and tasks
- Detail-oriented and able to multi-task in a fast-paced environment
- Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
- Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them
- Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity
- Handle confidential information in a professional and discreet manner
Basic Qualifications
- Bachelor’s degree or equivalent experience
- Minimum of 5 plus years executive administrative assistant experience, preferably in investment banking
Investment Banking Executive Assistant – London office employer: Atrium UK
Contact Detail:
Atrium UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Investment Banking Executive Assistant – London office
✨Tip Number 1
Familiarize yourself with the investment banking industry and its specific terminology. This will not only help you understand the role better but also allow you to communicate more effectively with the executives you'll be supporting.
✨Tip Number 2
Network with professionals in the investment banking sector. Attend industry events or join relevant online forums to connect with people who can provide insights and potentially refer you to opportunities at firms like ours.
✨Tip Number 3
Demonstrate your organizational skills by creating a mock calendar management system. Show how you would prioritize tasks and manage multiple schedules, as this is crucial for the Executive Assistant role.
✨Tip Number 4
Research our company culture and values. Tailor your approach to align with what we stand for, showcasing how your personal values and work ethic fit into our team dynamic.
We think you need these skills to ace Investment Banking Executive Assistant – London office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive assistance, particularly in investment banking. Emphasize your ability to manage complex calendars, handle confidential information, and support senior executives.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive approach and exceptional communication skills. Mention specific examples of how you've successfully managed multiple tasks and supported senior-level executives in previous roles.
Highlight Technical Skills: Clearly list your proficiency in Microsoft Office Suite and any experience with Workday Expenses software. This is crucial for the role, so make sure it stands out in your application.
Showcase Problem-Solving Abilities: In your application, provide examples of how you've identified issues and proactively solved them in a fast-paced environment. This will demonstrate your ability to thrive in the entrepreneurial setting described in the job listing.
How to prepare for a job interview at Atrium UK
✨Showcase Your Organizational Skills
As an Executive Assistant in Investment Banking, your ability to manage complex calendars and schedules is crucial. Be prepared to discuss specific examples of how you've successfully organized meetings, travel, and other administrative tasks in previous roles.
✨Demonstrate Discretion and Professionalism
Handling confidential information is a key part of this role. During the interview, emphasize your experience with sensitive information and how you maintain professionalism in all communications, especially when dealing with senior executives and clients.
✨Highlight Your Communication Skills
Exceptional communication skills are essential for this position. Be ready to provide examples of how you've effectively communicated with diverse personalities, both internally and externally, and how you've managed multiple phone lines or inquiries in a fast-paced environment.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and judgment. Think about past experiences where you had to prioritize tasks or handle unexpected challenges, and be ready to explain your thought process and outcomes.
