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- Tasks: Support senior executives with administrative tasks in a fast-paced investment banking environment.
- Company: Join a leading investment banking firm in London with a dynamic team.
- Benefits: Competitive salary of £65-70K and opportunities for professional growth.
- Why this job: Be at the heart of decision-making and make a real impact in finance.
- Qualifications: 5+ years as an executive assistant, strong communication, and organisational skills required.
- Other info: Ideal for proactive individuals ready to thrive in a challenging role.
The predicted salary is between 65000 - 70000 £ per year.
My client is seeking a proactive Executive Assistant/Administrative Assistant to support its London Investment Banking team. This person will support executives in all administrative functions as well as providing general administrative support for the London Office. The ideal candidate must be reliable, exercise excellent judgment, handle confidential information in a professional and discreet manner, have exceptional communication skills, demonstrate professionalism, have the ability to handle numerous projects, and must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment.
Essential Job Functions
- Manage complex calendars; determine what events MD presence; manage schedules for on and off-site meetings and travel
- Arrange meetings and appointments with clients and other counterparties
- Arrange domestic and international business travel; coordinate hotels/meetings/meals
- Prepare itinerary – keep other staff posted as necessary
- Assist visiting clients with travel arrangements
- Process expense reports utilizing the Workday system to enter all information
- Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments
- Answer multiple phone lines and provide phone coverage for other team members as needed
- Proactively organize materials for calls, meetings, and travel
- Liaise with administrative staff of clients as necessary
- Monitor emails for professionals, as requested
- Complete expense reports
- Perform other related duties as assigned or requested by professionals they support
Preferred Qualifications
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
- Knowledge of Workday Expenses software extremely helpful
- Strong time management skills and ability to manage multiple tasks for many professionals
- Strong interpersonal and communication skills
- Strong organizational skills and problem solving skills
- Ability to exercise judgment including prioritizing issues and tasks
- Detail-oriented and able to multi-task in a fast-paced environment
- Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
- Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them
- Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity
- Handle confidential information in a professional and discreet manner
Basic Qualifications
- Bachelor’s degree or equivalent experience
- Minimum of 5 plus years executive administrative assistant experience, preferably in investment banking
Investment Banking Executive Assistant - £65-70K employer: Atrium (EMEA)
Contact Detail:
Atrium (EMEA) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Investment Banking Executive Assistant - £65-70K
✨Tip Number 1
Network like a pro! Reach out to your connections in the investment banking sector. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and news. This will help you tailor your responses and show that you’re genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Consider doing mock interviews with friends or using online platforms to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that dream job. Plus, it’s a great way to stay updated on new opportunities tailored just for you.
We think you need these skills to ace Investment Banking Executive Assistant - £65-70K
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Investment Banking Executive Assistant role. Highlight your experience supporting senior executives and managing complex schedules, as this is key for us.
Showcase Your Skills: Don’t forget to showcase your exceptional communication and organisational skills. We want to see how you handle multiple tasks and maintain professionalism in a fast-paced environment.
Be Discreet: Since you'll be handling confidential information, emphasise your ability to manage sensitive data discreetly. This is crucial for us in maintaining trust with our clients and team.
Apply Through Our Website: Finally, make sure to apply through our website! It’s the best way for us to receive your application and get you into our system quickly.
How to prepare for a job interview at Atrium (EMEA)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in investment banking. Familiarise yourself with managing complex calendars, arranging travel, and handling confidential information. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Communication Skills
Since this role requires exceptional communication skills, prepare examples that highlight your ability to interact with senior executives and clients. Think of situations where you successfully managed communications or resolved conflicts, as these will illustrate your professionalism and maturity.
✨Demonstrate Your Organisational Prowess
Be ready to discuss how you manage multiple tasks and projects simultaneously. Share specific strategies you use to stay organised, such as prioritising tasks or using tools like calendars and task management software. This will show that you can handle the heavy workflow expected in this fast-paced environment.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about past experiences where you had to exercise judgment or handle confidential information discreetly. Practising these scenarios will help you articulate your thought process and decision-making skills during the interview.
