Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the London Investment Banking team with executive assistance and administrative functions.
- Company: Dynamic investment banking firm located near Oxford Circus.
- Benefits: Competitive salary of £65-70K and opportunities for professional growth.
- Why this job: Join a fast-paced environment and make a real impact supporting senior executives.
- Qualifications: 5+ years of executive assistant experience, preferably in investment banking.
- Other info: Ideal for proactive individuals who thrive in a collaborative and entrepreneurial setting.
The predicted salary is between 55000 - 75000 £ per year.
My client is seeking a proactive Executive Assistant/Administrative Assistant to support its London Investment Banking team. This person will support executives in all administrative functions as well as providing general administrative support for the London Office. The ideal candidate must be reliable, exercise excellent judgment, handle confidential information in a professional and discreet manner, have exceptional communication skills, demonstrate professionalism, have the ability to handle numerous projects, and must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment.
Essential Job Functions
- Manage complex calendars; determine what events MD presence; manage schedules for on and off-site meetings and travel
- Arrange meetings and appointments with clients and other counterparties
- Arrange domestic and international business travel; coordinate hotels/meetings/meals
- Prepare itinerary – keep other staff posted as necessary
- Assist visiting clients with travel arrangements
- Process expense reports utilizing the Workday system to enter all information
- Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments
- Answer multiple phone lines and provide phone coverage for other team members as needed
- Proactively organize materials for calls, meetings, and travel
- Liaise with administrative staff of clients as necessary
- Monitor emails for professionals, as requested
- Complete expense reports
- Perform other related duties as assigned or requested by professionals they support
Preferred Qualifications
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
- Knowledge of Workday Expenses software extremely helpful
- Strong time management skills and ability to manage multiple tasks for many professionals
- Strong interpersonal and communication skills
- Strong organizational skills and problem solving skills
- Ability to exercise judgment including prioritizing issues and tasks
- Detail-oriented and able to multi-task in a fast-paced environment
- Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
- Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them
- Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity
- Handle confidential information in a professional and discreet manner
Basic Qualifications
- Bachelor’s degree or equivalent experience
- Minimum of 5 plus years executive administrative assistant experience, preferably in investment banking
Investment Banking Executive Assistant - £65-70K in City of London employer: Atrium (EMEA)
Contact Detail:
Atrium (EMEA) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Investment Banking Executive Assistant - £65-70K in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the investment banking sector. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and news. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Consider doing mock interviews with friends or using online platforms to refine your pitch.
✨Tip Number 4
Apply through our website! We make it easy for you to find roles that match your skills. Plus, it shows you're serious about joining our team. Don’t forget to follow up after applying; a little persistence goes a long way!
We think you need these skills to ace Investment Banking Executive Assistant - £65-70K in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Investment Banking Executive Assistant role. Highlight your experience supporting senior executives and managing complex schedules, as these are key aspects of the job.
Show Off Your Skills: Don’t forget to showcase your proficiency in Microsoft Office Suite and any experience with Workday Expenses. These skills are essential for the role, so make them pop in your application!
Be Professional and Discreet: Since you'll be handling confidential information, it's crucial to demonstrate your ability to maintain professionalism and discretion. Use examples from your past experiences to illustrate this in your application.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Atrium (EMEA)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in investment banking. Familiarise yourself with managing complex calendars, arranging travel, and handling confidential information. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Communication Skills
Since this role requires exceptional communication skills, prepare examples that highlight your ability to interact with senior executives and clients. Think of situations where you successfully managed communications or resolved conflicts, as these will show your professionalism and maturity.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks and projects simultaneously. Share specific strategies you use to stay organised, such as prioritising tasks or using tools like calendars and task lists. This will reassure the interviewer that you can handle the fast-paced environment of investment banking.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with insightful questions about the team dynamics, company culture, and expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
