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For Companies At a Glance
- Tasks: Support the Managing Director with strategic organisation and high-level content preparation.
- Company: Dynamic international leadership consultancy with a culture of trust and empowerment.
- Benefits: Flexible remote work, continuous learning opportunities, and a chance to make an impact.
- Other info: Join a collaborative team where you can thrive and grow your career.
- Why this job: Be the operational heartbeat of a fast-paced environment and enhance your organisational skills.
- Qualifications: Exceptional English, PowerPoint skills, and experience in supporting senior leaders preferred.
The predicted salary is between 36000 - 60000 £ per year.
WHAT WE OFFER
- High autonomy and trust
- An empowered, international environment with flat hierarchies
- Continuous learning and growth
- Flexibility combined with a culture of openness and respect
- A role where you can leave your footprint
The Role
Are you the kind of person who doesn’t just organize chaos — but prevents it and handles it with style? Do you love thinking five steps ahead, turning complexity into clarity, and making high-level workflow like a perfectly choreographed dance? We are looking for a proactive, structured, intellectually curious, and emotionally savvy Executive Assistant to support our Managing Director. This goes beyond the secretary’s role. This is a strategic support function within a fast-paced international leadership consultancy environment. This opportunity offers flexible working hours, is fully remote, and can be hired in the UK or Germany.
As Executive Assistant, you’ll be the operational heartbeat of the Managing Director’s day-to-day. A strategic partner that keeps everything running smoothly. You’ll follow projects across time zones and bring calm confidence to even the busiest days.
You will combine:
- Executive support
- High-level content preparation
- Strategic coordination
- Proactive anticipation
This role requires precision, judgment, and the ability to think ahead.
Key Responsibilities
Executive Support & Organization
- Manage complex calendars like a wizard, anticipating conflicts before they appear
- Prepare meetings with full context and materials
- Keep inboxes under control and prioritise with clarity by using flags and sorting folders
- Coordinate internal and external stakeholders with charm and professionalism – Building and maintaining great relationships along the way
- Prepare agendas, document decisions, and follow up on action points
- Organise seamless and stress-free travel arrangements with full logistical anticipation
- Stay on top of project developments, across time zones, with flexibility
- Keep the MD fully informed about her agenda on the day, send her all needed information before meetings, and ensure she always has all that could be needed from operational side.
Content & Presentation Support
- Create, format, and review PowerPoint presentations for pitches and workshops that make clients sit up and notice
- Conduct light research to support proposals, RFPs, and client discussions
- Help structure reports, executive summaries, and internal documents
- Ensure visual and content consistency, clarity, and storytelling in presentations
- Maintain templates and improve presentation standards
Client & Operational Support
- Prepare client meetings and ensure nothing slips through the cracks
- Take customer calls when required and ensure client needs are addressed, documented, and followed-up
- Track deliverables and deadlines like a pro
- Support coordination across multiple projects
WHAT ARE WE LOOKING FOR
What You Bring
- Stellar English (written and spoken)
- PowerPoint and design skills that make slides shine
- Exceptional organizational skills and attention to detail
- Ability to work independently in a remote environment
- Strong prioritisation skills in fast-moving contexts
- High level of discretion and confidentiality
- Comfort with MS Office, MS Teams, and digital collaboration tools
- A proactive mindset, you are always ahead of the game, because waiting for instructions just isn’t your style.
- Ideally, you have experience supporting senior leaders or working in consulting, professional services, or an international environment.
Who You Are
- You think ahead
- You bring clarity to complexity
- You take ownership
- You remain calm under pressure
- You combine precision with warmth
- You read people’s needs just by looking them in the eye
- You adapt and stay flexible across changing priorities & timelines
- You handle sensitive information with absolute discretion and confidentiality
- You organise and manage tasks with exceptional efficiency.
- You enjoy enabling others to perform at their best
- You lighten the mood when work piles up
Executive Assistant to Managing Director in London employer: atrain GmbH - (Official)
Contact Detail:
atrain GmbH - (Official) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Managing Director in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or through mutual connections. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and values.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills align with the role of Executive Assistant. Highlight your organisational prowess and ability to think ahead.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly.
We think you need these skills to ace Executive Assistant to Managing Director in London
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight how you manage complex tasks and keep everything running smoothly. Use examples that showcase your ability to anticipate needs and prevent chaos — we love a proactive approach!
Tailor Your Content: Make sure your CV and cover letter are tailored to the role. Use language from the job description to demonstrate that you understand what we're looking for. This shows us you’re not just sending out generic applications.
Be Clear and Concise: When writing your application, clarity is key! Keep your sentences straightforward and avoid jargon. We appreciate a well-structured application that gets straight to the point — it reflects your communication skills.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at atrain GmbH - (Official)
✨Master the Art of Anticipation
As an Executive Assistant, thinking ahead is crucial. Before your interview, anticipate the questions you might be asked about managing complex calendars and supporting senior leaders. Prepare specific examples from your past experiences that showcase your ability to foresee potential issues and handle them proactively.
✨Showcase Your Organisational Wizardry
During the interview, highlight your exceptional organisational skills. Bring a portfolio or examples of how you've successfully managed multiple projects or complex schedules in the past. This will demonstrate your ability to keep everything running smoothly, just like the role requires.
✨Demonstrate Your Communication Skills
Since this role involves coordinating with various stakeholders, it's essential to show off your stellar communication skills. Practice articulating your thoughts clearly and confidently. You might even want to prepare a brief presentation to illustrate your PowerPoint skills, as this is a key part of the job.
✨Emphasise Your Adaptability
The fast-paced nature of this role means adaptability is key. Be ready to discuss times when you've had to adjust quickly to changing priorities or timelines. Share how you maintained calm and efficiency under pressure, which will resonate well with the interviewers looking for someone who can thrive in a dynamic environment.