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- Tasks: Support teams with admin tasks and ensure high-quality service delivery.
- Company: Join Atlas Workplace Services, a people-first facilities management company.
- Benefits: Inclusive work environment, professional development, and a stake in the company's success.
- Other info: Great career growth opportunities in a dynamic and collaborative setting.
- Why this job: Make a real impact while developing your skills in a supportive team.
- Qualifications: GCSEs in English and Maths; admin experience preferred but training provided.
The predicted salary is between 30000 - 40000 £ per year.
Atlas Workplace Services are looking for an organised and proactive Account Coordinator to provide comprehensive administrative and coordination support across one of our FM contracts in Oxford. Working closely with Account, Operational, Scheduling and Supply Chain teams, this role plays a key part in ensuring the client receives a consistent, compliant and high-quality service.
- Arranging and managing subcontractor reactive and PPM visits end-to-end
- Maintaining accurate CAFM records, including work logs, service history and audit trails
- Managing subcontractor compliance documentation, service sheets and PPM paperwork
- Reviewing service records and raising any follow-on works with the correct priority and resource
- Supporting operational and scheduling teams to ensure effective delivery of all works
- Building strong working relationships with subcontractors and escalating issues where required
- Validating invoices, capturing costs accurately and supporting budgetary control
- Supporting Health & Safety compliance and contributing positively to the FM team culture
Experience in an FM, maintenance or contract administration environment is required.
- Strong CAFM system knowledge and confidence managing data and documentation
- Comfortable working independently while supporting a wider account team
Minimum Qualifications, Certifications and Training required:
- GCSEs in English and Maths (or equivalent)
- Proven experience in an administrative role within an operational environment, with strong written and spoken English, good numeracy and a customer-focused approach
- Confident IT skills, including Microsoft Office (Word and Excel), with strong telephone and communication skills
- Experience using Maximo or another CAFM system is desirable, but not essential as full training will be provided
- Willingness and aptitude to undertake further technical and business training, such as IOSH Managing Safely
At Atlas Workplace Services, we believe great buildings start with great people. That’s why we’ve reimagined facilities management to put people first—those who work in the spaces we care for, and those who deliver our services every day.
As part of an Employee Ownership Trust (EOT), Atlas Workplace Services is proud to be a company where our people have a meaningful stake in our success.
Account Coordinator (Contract) in Abingdon employer: Atlas Workplace Services
Contact Detail:
Atlas Workplace Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Account Coordinator (Contract) in Abingdon
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management industry, especially those who work at Atlas. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching Atlas Workplace Services. Understand their values and how they support their teams. This will help you show that you're not just looking for any job, but that you genuinely want to be part of their mission.
✨Tip Number 3
Practice your answers to common interview questions, but don’t sound rehearsed. We want you to come across as genuine and confident. Use examples from your past experiences that highlight your organisational skills and ability to work with teams.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Account Coordinator (Contract) in Abingdon
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Account Coordinator role. Highlight your experience in FM, maintenance, or contract administration, and don’t forget to showcase your CAFM system knowledge. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Atlas. Share specific examples of how you've provided administrative support in the past and how you can contribute to our client satisfaction.
Show Off Your IT Skills: Since strong IT skills are essential for this role, make sure to mention your proficiency with Microsoft Office and any experience with CAFM systems like Maximo. If you’re willing to learn, let us know that too—we love a proactive attitude!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Atlas Workplace Services
✨Know Your CAFM Systems
Make sure you brush up on your knowledge of CAFM systems, especially if you've used Maximo or similar software before. Being able to discuss your experience with data management and documentation will show that you're ready to hit the ground running.
✨Demonstrate Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlighting your organisational skills will be key, as this role requires juggling various responsibilities while ensuring everything runs smoothly.
✨Showcase Your Communication Skills
Since you'll be working closely with different teams and subcontractors, it's important to demonstrate your strong communication abilities. Be ready to share instances where you've built relationships or resolved issues effectively.
✨Understand Health & Safety Compliance
Familiarise yourself with basic health and safety regulations relevant to facilities management. Showing that you understand the importance of compliance will reflect positively on your commitment to maintaining a safe working environment.