As a Divisional VP Assistant, your mission is to provide comprehensive administrative support to Vice Presidents within the Semiconductor Service Division. This is a busy, varied role requiring confident diary management across time zones, international travel coordination, and accurate expenses and invoice processing.
You will
Manage Vice Presidents complex diaries, coordinating schedules across multiple time zones
Coordinate all aspects of Vice Presidents travel, including international flights, visas, transfers, and accommodation
Processing of invoices and expense reports in a timely manner using Concur and Esker
Source and coordinate venue for off‑sites, conferences, leadership team meetings, dinners and associated accommodation
Provide proactive administrative support to operational projects, ensuring key deadlines and priorities are met
Maintain and manage SharePoint sites, ensuring documents are uploaded correctly and access permissions are appropriately controlled
Support new joiners by arranging IT equipment, corporate credit cards, mobile phones, and coordinating induction activities
Provide administrative support to overseas visitors during their time in the UK
Arrange catering for internal meetings and events as required
Collaborate closely with Executive Assistants and colleagues across the Semiconductor Division on divisional initiatives
Provide support to the Executive Assistant during peak periods
Ensure full compliance with GDPR and company data protection standards in all activities
Qualifications You have 2+ years of experience.
Excellent spoken and written communication skills
Be computer literate with a good level of skill in the use of Microsoft Office packages, including Outlook, Word, Excel, Powerpoint, SharePoint and Microsoft Teams
Knowledge of Concur system for booking travel and processing expenses
Travel booking experience ideally within Europe, Asia and Americas
Demonstrate a high level of trust and discretion, capable of dealing with confidential and sensitive information
Be enthusiastic, helpful and collaborative personality and be able to build effective working relationships
It's a bonus if you:
Have experience using Esker and/or Jaggaer (or similar invoicing and purchase order systems)
Have experience managing SharePoint sites and access permissions
Have experience supporting leadership off‑sites, conferences and large meetings end‑to‑end
Have experience providing support to an Executive Assistant supporting a business leader
Benefits Culture of trust and accountability
Lifelong learning and career growth
Innovation powered by people
Comprehensive compensation and benefits
Health and well-being
Job location This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on‑site at our Head office in Burgess Hill, West Sussex, UK.
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You will
Manage Vice Presidents complex diaries, coordinating schedules across multiple time zones
Coordinate all aspects of Vice Presidents travel, including international flights, visas, transfers, and accommodation
Processing of invoices and expense reports in a timely manner using Concur and Esker
Source and coordinate venue for off‑sites, conferences, leadership team meetings, dinners and associated accommodation
Provide proactive administrative support to operational projects, ensuring key deadlines and priorities are met
Maintain and manage SharePoint sites, ensuring documents are uploaded correctly and access permissions are appropriately controlled
Support new joiners by arranging IT equipment, corporate credit cards, mobile phones, and coordinating induction activities
Provide administrative support to overseas visitors during their time in the UK
Arrange catering for internal meetings and events as required
Collaborate closely with Executive Assistants and colleagues across the Semiconductor Division on divisional initiatives
Provide support to the Executive Assistant during peak periods
Ensure full compliance with GDPR and company data protection standards in all activities
Qualifications You have 2+ years of experience.
Excellent spoken and written communication skills
Be computer literate with a good level of skill in the use of Microsoft Office packages, including Outlook, Word, Excel, Powerpoint, SharePoint and Microsoft Teams
Knowledge of Concur system for booking travel and processing expenses
Travel booking experience ideally within Europe, Asia and Americas
Demonstrate a high level of trust and discretion, capable of dealing with confidential and sensitive information
Be enthusiastic, helpful and collaborative personality and be able to build effective working relationships
It's a bonus if you:
Have experience using Esker and/or Jaggaer (or similar invoicing and purchase order systems)
Have experience managing SharePoint sites and access permissions
Have experience supporting leadership off‑sites, conferences and large meetings end‑to‑end
Have experience providing support to an Executive Assistant supporting a business leader
Benefits Culture of trust and accountability
Lifelong learning and career growth
Innovation powered by people
Comprehensive compensation and benefits
Health and well-being
Job location This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on‑site at our Head office in Burgess Hill, West Sussex, UK.
#J-18808-Ljbffr
