At a Glance
- Tasks: Support VPs with diary management, travel coordination, and administrative tasks in a dynamic environment.
- Company: Join a leading semiconductor service division that values innovation and collaboration.
- Benefits: Enjoy a hybrid work model, competitive pay, and opportunities for career growth.
- Other info: Work in a culture of trust, accountability, and lifelong learning.
- Why this job: Be at the heart of operations, making a real impact while developing your skills.
- Qualifications: 2+ years of experience, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
As a Divisional VP Assistant, your mission is to provide comprehensive administrative support to Vice Presidents within the Semiconductor Service Division. This is a busy, varied role requiring confident diary management across time zones, international travel coordination, and accurate expenses and invoice processing.
- Manage Vice Presidents' complex diaries, coordinating schedules across multiple time zones.
- Coordinate all aspects of Vice Presidents' travel, including international flights, visas, transfers, and accommodation.
- Process invoices and expense reports in a timely manner using Concur and Esker.
- Source and coordinate venues for off-sites, conferences, leadership team meetings, dinners, and associated accommodation.
- Provide proactive administrative support to operational projects, ensuring key deadlines and priorities are met.
- Maintain and manage SharePoint sites, ensuring documents are uploaded correctly and access permissions are appropriately controlled.
- Support new joiners by arranging IT equipment, corporate credit cards, mobile phones, and coordinating induction activities.
- Provide administrative support to overseas visitors during their time in the UK.
- Arrange catering for internal meetings and events as required.
- Collaborate closely with Executive Assistants and colleagues across the Semiconductor Division on divisional initiatives.
- Provide support to the Executive Assistant during peak periods.
- Ensure full compliance with GDPR and company data protection standards in all activities.
Qualifications
- You have 2+ years of experience.
- Excellent spoken and written communication skills.
- Be computer literate with a good level of skill in the use of Microsoft Office packages, including Outlook, Word, Excel, PowerPoint, SharePoint, and Microsoft Teams.
- Knowledge of Concur system for booking travel and processing expenses.
- Travel booking experience ideally within Europe, Asia, and Americas.
- Demonstrate a high level of trust and discretion, capable of dealing with confidential and sensitive information.
- Be enthusiastic, helpful, and collaborative, able to build effective working relationships.
It's a bonus if you:
- Have experience using Esker and/or Jaggaer (or similar invoicing and purchase order systems).
- Have experience managing SharePoint sites and access permissions.
- Have experience supporting leadership off-sites, conferences, and large meetings end-to-end.
- Have experience providing support to an Executive Assistant supporting a business leader.
Benefits
- Culture of trust and accountability.
- Lifelong learning and career growth.
- Innovation powered by people.
- Comprehensive compensation and benefits.
- Health and well-being.
Job location
This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on-site at our Head office in Burgess Hill, West Sussex, UK.
Divisional VP Assistant in Burgess Hill employer: Atlas Copco Airpower N.V.
As a Divisional VP Assistant at our company, you will thrive in a culture of trust and accountability, where your contributions are valued and recognised. With a hybrid working arrangement based in Burgess Hill, West Sussex, you will enjoy the flexibility of remote work while being part of a dynamic team that prioritises lifelong learning and career growth. Our commitment to innovation and employee well-being ensures that you will have access to comprehensive benefits and opportunities for professional development, making this an excellent place to build a meaningful and rewarding career.
