At a Glance
- Tasks: Manage daily office operations and provide business support to the Directors.
- Company: Established business with a friendly and welcoming environment.
- Benefits: 28 days holiday, biannual bonuses, and pension contributions.
- Other info: Great opportunity for career growth in a supportive team.
- Why this job: Enjoy autonomy while making a real impact in a dynamic office setting.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office.
We have an exciting opportunity to join a well established business in a varied and autonomous Office & Business Coordinator role. Working closely with the Directors, you will take full responsibility for the day to day administration of the business, providing a combination of PA, office management and business support. This is a standalone position, so we are looking for someone who is highly organised, self motivated and comfortable managing their own workload with minimal supervision.
Duties include:
- Being front of house and creating a welcoming environment for people into the business
- Answering calls, taking messages and handling email correspondence
- Processing new enquiries into the company database and creating a new job file
- Process purchase invoices
- Sending out sales invoices and chasing up overdue payments
- Responsible for keeping company accreditations up to date (carried out alongside Contracts and Management team)
- Monitoring stock levels of PPE and stationary and ordering when necessary
- Taxing of vehicles and notifying insurers of changes as required
- Arranging hire vehicles when necessary
- Booking accommodation for employees
- Assisting the estimating team with tender follow ups and gaining feedback from clients
- Assist contracts team with recording performance on each project
- Arranging all training requirements for site staff and ensuring renewals are booked in accordingly
Skills & experience required:
- Competency in Microsoft Office (essential)
- Experience in obtaining and renewing accreditations (desirable)
- Excellent customer service skills
- Ability to prioritise workload
Benefits:
- 28-days holiday (7 days to be held back for a two week Christmas shutdown)
- Biannual bonus scheme (depending on company profitability)
- Workplace pension contributions in line with statutory requirements
For more information, please contact Megan at Atkinson Moss.
We think you need these skills to ace Office & Business Coordinator
Office Management
Administration Skills
Customer Service Skills
Microsoft Office Competency
Organisational Skills
Self-Motivation
Workload Prioritisation
