At a Glance
- Tasks: Manage and maintain project document control systems for construction projects.
- Company: Join a leading Tier 1 contractor in the UK construction industry.
- Benefits: Flexible remote working, competitive salary, and a supportive work environment.
- Other info: Opportunity for career growth in a dynamic and collaborative team.
- Why this job: Be part of impactful construction projects while developing your skills in document management.
- Qualifications: Experience with document control systems and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
Location: Welwyn Garden City
Project based, with flexibility for occasional remote working.
Role Overview
We are looking for an experienced and talented Senior Document Controller to set up, manage and maintain project document control systems in line with our client, customer and project requirements within the Northern Home Counties business unit.
About the Client
Our client is one of the UK’s most successful Tier 1 contractors, delivering construction services across a range of public and private sector markets, including healthcare, education, civic buildings, leisure, and frameworks. They operate as a progressive and ambitious organisation, offering a safe, inclusive and rewarding working environment where collaboration, trust and performance are central to delivery.
Key Responsibilities
- Quality check all document naming conventions prior to upload onto CDE
- Liaise with design consultants regarding CDE workflow issues
- Support training of consultants and subcontractors on document control systems
- Liaise with the project design lead to ensure smooth document control operation
- Assist in chasing subcontractors for as‑built information
- Support preparation of O&M files
- Manage allocation balance across projects
- Provide progress reports and maintain actions lists
- Coordinate all document control activities including technical documents, drawings and commercial correspondence
- Organise, manage and file document receipts, transmittals, and distribution lists in line with naming and numbering procedures
- Issue and receive controlled documentation, including electronic transmittals to project teams, customers and suppliers
- Scan documentation and liaise with external reprographics providers
- Attend live construction projects and undertake progress photo records
- Archive, retrieve and store documentation in line with company standards
- Ensure compliance with company formats, templates and standards
- Assist with quality checks, audits and correction of document database anomalies
- Maintain registers and document management systems ensuring accuracy and continuity
- Carry out routine document control administration including release, publishing, filing, scanning and library management
- Ensure compliance with project numbering procedures and document control protocols
- Act as a focal point for document management queries within the project team
- Provide first‑line training support on document control processes and systems
- Support coordination of document management across the project lifecycle through to handover
- Maintain hard copy document archives and project libraries
Requirements
- Experience using Viewpoint 4P and Aconex
- Ability to set up and manage multiple major projects initially, then focus on a single large scheme
- Strong organisational skills with ability to prioritise workload effectively
- Experience working with electronic document management systems (EDMS)
- Strong IT skills including spreadsheets, databases, word processing and project systems
- Ability to maintain clear, accurate records, reports and documentation
- Ability to input and retrieve data efficiently using computer systems
Senior Document Controller Role - Construction employer: Atheray Stone Ltd
Join a leading Tier 1 contractor in the Northern Home Counties, where your expertise as a Senior Document Controller will be valued in a dynamic and collaborative environment. With a commitment to employee growth, our client offers flexible working arrangements and a culture that prioritises safety, inclusivity, and performance, making it an excellent place for professionals seeking meaningful and rewarding careers in construction.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Document Controller Role - Construction
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Atheray Stone Ltd, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Senior Document Controller Role - Construction at Atheray Stone Ltd.
We think you need these skills to ace Senior Document Controller Role - Construction
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Atheray Stone Ltd
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
