At a Glance
- Tasks: Provide administrative support to a dynamic team of investment professionals.
- Company: Join Apollo, a high-growth global alternative asset manager.
- Benefits: Competitive salary, career development, and a supportive work environment.
- Other info: Fast-paced environment with opportunities for growth and learning.
- Why this job: Be part of a collaborative team and make a real impact in finance.
- Qualifications: Bachelor’s degree or relevant experience; strong communication and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
The Assistant provides administrative support to a team of Investment Professionals at different levels. Responsibilities include, but are not limited to, general administrative work. The position may also require providing additional support to other members of the team as and when needs dictate.
Primary Responsibilities
- Screen a large volume of incoming calls and greet guests in a professional and courteous manner.
- Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and coordinate visas.
- Schedule and organize meetings, conferences and off‑sites including all related logistics.
- Prepare and edit relevant materials for the team, including Word documents and Excel spreadsheets.
- Establish, develop, maintain and update filing system.
- Allocate and process expenses for professionals, including American Express and out‑of‑pocket expenses using the Concur expense management system.
- Handle recruitment coordination and logistics for new employees on the team.
- Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives.
- Edit for accuracy and clarity of final copy; proofread for spelling, grammar, and format consistency, making appropriate changes.
- Manage work priorities independently and respond to business outside of normal business hours as needed.
- Perform other related general administrative tasks for executives as assigned and required.
- Use FedEx and other services to send and track priority mail.
- Coordinate closely with the team and other assistants to provide phone coverage and backup assistance.
- Allocate and code invoices using PeopleSoft system as needed.
- Facilitate vendor onboarding process.
Qualifications & Experience
- Bachelor’s Degree or five or more years of administrative assistance experience or training, or an equivalent combination of education and experience.
- Ability to thrive in a fast‑paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
- Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude toward given tasks, plan ahead for potential issues, and take appropriate action.
- Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy.
- Superb written and verbal communication skills.
- Strong attention to detail when composing and proofing materials is required.
- Team‑oriented and collaborative attitude is a must.
- Extensive knowledge of Microsoft Outlook and proficiency in Excel, Word and PowerPoint.
- Working knowledge of office administrative procedures and operating standard office equipment.
Assistant in City of Westminster employer: Athene
Apollo is an exceptional employer that fosters a dynamic and collaborative work culture, providing ample opportunities for professional growth and development. As an Assistant, you will be part of a high-growth global alternative asset manager, where your contributions are valued and supported by a team of experienced professionals. With a commitment to diversity and inclusion, Apollo ensures a rewarding work environment that empowers employees to thrive in their careers while making a meaningful impact in the finance sector.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice your interview skills! Mock interviews with friends or family can help you nail down your responses. Focus on showcasing your organisational skills and ability to handle multiple tasks, just like the job description highlights.
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Reach out directly through our website and express your interest in potential opportunities. It shows initiative and could set you apart from other candidates.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way. Mention something specific from your conversation to remind them of your fit for the role and your enthusiasm for joining their team.
We think you need these skills to ace Assistant in City of Westminster
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Assistant role. Highlight your relevant experience in administrative support, especially any tasks that align with the responsibilities mentioned in the job description.
Show Off Your Skills:Don’t forget to showcase your superb written and verbal communication skills! Include examples of how you've handled sensitive situations or composed strategic communications in your previous roles.
Be Detail-Oriented:Attention to detail is key for this position. Proofread your application materials carefully to avoid any spelling or grammar mistakes. We want to see that you can present clear and accurate information!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Athene
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Assistant position. Familiarise yourself with tasks like managing travel arrangements, scheduling meetings, and handling communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised competing demands and met deadlines, as this will highlight your capability to thrive in a fast-paced environment.
✨Demonstrate Communication Prowess
As an Assistant, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and concisely. Bring along samples of your written work, like emails or reports, to showcase your attention to detail and superb written communication skills.
✨Be Proactive and Positive
During the interview, exhibit a proactive attitude by asking insightful questions about the team and the company culture. Show that you're not just looking for a job, but are eager to contribute positively to the team. This will reflect your initiative and ownership of responsibilities, which are key traits for success in this role.
