At a Glance
- Tasks: Coordinate travel and relocation logistics for a dynamic team.
- Company: Join a world-class team at the forefront of sport and technology.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and a competitive salary.
- Other info: Opportunities for growth and development within a supportive team.
- Why this job: Make a real impact in a fast-paced environment while supporting international travel.
- Qualifications: 1-3 years in administration or travel coordination; strong organisational skills required.
The predicted salary is between 30000 - 30000 £ per year.
We are seeking a highly organised and proactive Travel & Relocation Coordinator to support the planning and coordination of team travel and employee relocation. Working closely with the Travel Operations team, this role will combine the administration of travel requests with the coordination of accommodation, tenancy agreements, payments, and relocation logistics. Due to the nature of international travel, occasional out-of-hours support will be required when employees are travelling.
Key Responsibilities
- Travel Coordination
- Manage travel requests from submission through to completion
- Arrange flights, accommodation, transfers and other travel requirements, as part of the travel booking team
- Ensure travel bookings comply with company policies and budgets
- Maintain accurate travel records and itineraries
- Provide support to travelling employees before, during and after trips
- Respond to urgent travel issues and changes, including occasional out-of-hours support when required, resolving travel disruptions, flight cancellations and last-minute changes
- Relocation Administration
- Support the Naples Operations Assistant
- Assist with the preparation, review and administration of tenancy agreements and relocation documentation
- Maintain accurate records of relocation arrangements and contract documentation
- Prepare and track accommodation-related payments, including deposits, rent and utility invoices, working closely with the finance department
- Ensure contracts, invoices and supporting documentation are filed accurately and are readily accessible
Skills & Experience
- 1-3 years of experience in administration, travel coordination, relocation, HR, operations or similar support role
- Excellent organisational skills
- High attention to detail
- Microsoft Office skills, particularly Excel, Outlook and Teams
- Ability to work independently and within a team
- Flexible approach to working hours, including occasional out-of-hours support for employee travel
- Experience coordinating international travel
- Experience working within a fast-paced operational environment
- Italian language skills would be beneficial
Personal Attributes
- Service-oriented and approachable
- Proactive and solutions-focused
- Calm under pressure
- Highly organised with exceptional attention to detail
- Adaptable and willing to support a diverse range of operational activities
Be part of a world-class America’s Cup team working at the intersection of sport and technology, with the chance to contribute directly to our sporting success and push the limits of human and technological performance. Opportunities for growth—we look to develop you to be part of the future of our team. Competitive package with: 25 days annual leave (plus public holidays) per annum, Company Pension Scheme, Private Medical Insurance, Life Assurance, Cycle to Work Scheme.
Travel & Relocation Coordinator in Portsmouth employer: Athena Racing
Athena Racing is an exceptional employer that values its employees by fostering a dynamic and supportive work culture. With a focus on professional growth, team members are encouraged to develop their skills in a fast-paced environment while enjoying competitive benefits and the opportunity to coordinate exciting international travel. Located in a vibrant area, employees benefit from a collaborative atmosphere that promotes innovation and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Travel & Relocation Coordinator in Portsmouth
✨Get Involved in Local Travel Events
Join local tourism fairs or travel expos in your area. These events are a treasure trove for networking, and you can often meet hiring managers from companies like Athena Racing who are looking for fresh talent for roles like Travel & Relocation Coordinator.
✨Showcase Your Travel Know-How
Create a travel blog or use social media to share your experiences and insights about different destinations. This can help you stand out to recruiters in the travel industry, demonstrating your passion for the sector and your ability to engage with an audience.
✨Connect with Alumni from Your School
Check out alumni groups linked to the travel and tourism sectors. Often, these connections can lead to inside info about opportunities at companies like Athena Racing and give you a leg up for your Travel & Relocation Coordinator application.
✨Don’t Shy Away from Cold Emails
If there's a dream company you want to join, don’t hesitate to send a friendly email to their HR or recruitment team. Express your interest in their vision and mention that you’re keen on any Travel & Relocation Coordinator openings they might have. It's a bold move, but it might just pay off!
We think you need these skills to ace Travel & Relocation Coordinator in Portsmouth
Some tips for your application 🫡
Show Your Passion for Travel:In the travel and tourism industry, your love for exploration and different cultures should shine through in your application. Make sure to share personal anecdotes or experiences that highlight your enthusiasm for travel—this can really set you apart when applying for the Travel & Relocation Coordinator role at Athena Racing.
Highlight Your Customer Service Skills:Customer service is king in travel and tourism. When detailing your work experience, focus on situations where you provided outstanding service or resolved customer issues, as this demonstrates your ability to ensure client satisfaction. Include specific examples in your CV to show that you're ready to face the challenges of the Travel & Relocation Coordinator position at Athena Racing.
Keep Your CV Travel-Themed:When it comes to CV conventions in the travel industry, think of including any relevant certifications or training you've completed, like first aid or tour guiding courses. If you've travelled widely yourself, don't hesitate to mention that—it's all about showing your background fits the globetrotting vibe of Athena Racing.
Craft a Compelling Cover Letter:Your cover letter should not only explain why you're a great fit but also reflect your personality! Use this space to express what excites you about the travel sector and how you can contribute to Athena Racing's adventures. Share any unique perspectives or ideas you have to enhance the travel experience, especially as a full-time Travel & Relocation Coordinator.
How to prepare for a job interview at Athena Racing
✨Show Off Your Travel Knowledge
For a role in travel and tourism, it’s vital to demonstrate your knowledge of different destinations, cultures, and travel trends. Brush up on popular destinations and recent changes in travel restrictions. We suggest bringing some interesting travel stories or experiences to share—this can help you connect personally with the interviewer!
✨Prepare for Customer Scenarios
Expect to be hit with customer service scenarios during the interview. They might ask how you'd handle a challenging traveller or resolve a booking issue. Think of a few real-life examples from your experiences, even if they’re just from customer service roles. This will show that you're ready for the field and have the right mindset to tackle on-the-ground challenges!
✨Highlight Your Flexibility and Passion
In a full-time travel position, there are often irregular hours and spontaneous travel opportunities. Be sure to convey your flexibility and willingness to embrace the unpredictable nature of this industry. Let’s showcase that enthusiasm for travel and how it drives your decision-making!
✨Know the Tools of the Trade
Get familiar with travel booking systems and tools, such as Amadeus or Sabre. If you have experience using any specific software or even social media for travel promotions, bring that up! We want to show that you can hit the ground running and adapt quickly to their processes at Athena Racing.
