Building & Maintenance Manager in Woking

This role reports to the Theatre Director and is responsible for the Maintenance Assistant at the New Victoria Theatre, Rhoda McGaw Cinema and Nova Cinema in Woking. The Building & Maintenance Manager will be a part of the venue management team, providing leadership to the team and building expertise. The post holder will act as a lead Risk Champion in our venues.

Planning, organising and coordinating all building projects and repairs, maintenance contracts and planned preventive maintenance. They will be a strong leader and ensure that our venues are maintained in excellent condition for all visitors, performers and staff. The Building and Maintenance Manager is responsible for the general upkeep and maintenance of the building to ensure it meets Health and Safety, licensing and any relevant legal requirements. They will also keep an electronic database (Meridian) up to date with all compliance documents and registers of works required and completed. Please note, your role may involve working with children or vulnerable people.

Key Responsibilities

• Support contractor visits, ensuring work briefs are adhered to and appropriate inspections are carried out in a timely and effective manner; ensuring all appropriate paperwork is completed, understood, and permits obtained and issued where necessary.
• Prepare a yearly preventative maintenance plan that takes into account all periodic inspections, routine maintenance tasks, the venues lease obligations and any minor works required.
• Oversee annual maintenance inspections for all areas where these are necessary, ensuring compliance with all legislation, company practice and that records are kept, including but not limited to firefighting systems, water, air conditioning and pest control.
• Undertake and/or ensure projects and maintenance tasks are completed to agreed timescales, to the highest possible standards and within agreed budgets; tasks will include decorating, plumbing, carpentry and other tasks within the employee’s skills base.
• Liaise with the Technical Manager to ensure that lamping and general maintenance of the lighting across the venues is carried out efficiently and in a timely manner.
• Oversee larger projects that may be necessary for the upkeep and running of the building.
• Maintain an overview of the general standard of housekeeping in the building; report and action necessary works to maintain the highest standards of presentation.
• Ensure the painting and decoration of the venue are maintained to a high standard, performing any repairs necessary in a manner suitable to the style and history of the building.
• Source information and quotes for work that requires contractors, and ensure that the job brief is complete and comprehensive.
• Undergo a daily and ongoing seat inspection of all seating, including making all necessary repairs and keeping comprehensive maintenance records.
• Work with other departments to enable them to maximise their effectiveness, such as creating point-of-sale displays, fixing and fitting marketing materials, and ensuring the stage and back‑of‑house areas meet the highest standard.
• Ensure the online property register and Meridian safety compliance software is kept up to date.
• Be available on call for emergency maintenance assistance and alarm activations outside of normal working hours; willing to work flexible hours including early mornings, evenings, weekends and bank holidays.
• Support and lead on venue CAPEX requests for your department.
• Lead, alongside the Technical Manager, on the Contractor Management System (Gatekeeper).
• Take the lead on all aspects of the ATG Risk Management System (RMS) as the lead Risk Champion.
• Lead with external consultants on our Fire Risk Assessment and actions from it.
• Ensure that all work is undertaken in a safe and appropriate manner complying with current best practice including licensing, fire, conservation and Health & Safety legislation and guidance.
• Implement and comply with the company Risk Management Policy, maintaining the safest possible environment for colleagues, visiting companies and customers; ensuring that all Risk Assessments and COSHH assessments are up to date and reviewed in a timely manner, and that a monthly checklist is completed.
• Act as Legionella representative for the venue, ensuring that regular inspections are completed and paperwork updated, and any necessary actions taken.
• Complete a monthly maintenance inspection, looking at all aspects throughout the building to ensure that the highest standard is attained at all times, addressing any issues in a timely manner.
• Provide day‑to‑day management of the Maintenance Assistant.
• Ensure that all necessary documentation is completely accurate and submitted to venue management as required.
• Ensure that employee performance is monitored and reviewed accordingly and appropriate action taken where necessary.
• Ensure staff are kept fully up to date with maintenance procedures and working practices through a structured multi‑skilling training programme.

Essential and Desirable Qualifications

• IOSH Qualification
• Full, clean driver's licence
• Technical or recognised trade qualification in a relevant discipline
• First Aid at Work Training
• Working at Height Training
• Manual Handling Training