At a Glance
- Tasks: Support the Business Affairs team with contracts, scheduling, and communication.
- Company: Join a leading theatre production company in Covent Garden.
- Benefits: Gain valuable experience in a creative environment with flexible working hours.
- Other info: Opportunity to attend performances and events, enhancing your industry knowledge.
- Why this job: Be part of the magic behind theatre productions and make a real impact.
- Qualifications: Strong organisational skills and a passion for theatre; experience is a plus but not essential.
The predicted salary is between 30000 - 40000 € per year.
We are looking for an exceptional individual with flawless administrative and organisational skills for the position of Business Affairs Assistant. Based at our busy production office in Covent Garden, this exciting role will report into the Business Affairs Manager and Head of Investment. The position sits within the Business Affairs team, which is responsible for all major contractual negotiations, including rights agreements, play commissions, senior creative team agreements, theatre agreements and financial contracts with investors and co‑producers, and has an overview of the business management of the company.
The ideal candidate will demonstrate discretion, diplomacy and a keen eye for detail, and be able to manage a large and diverse workload with the ability to prioritise tasks and projects. Previous experience as an administrative assistant and/or a background in contracts or business affairs is desired but not essential and you will ideally have a proven track record in either a production office, talent agency or administrative work gained in a creative environment. We are looking for someone friendly and passionate about theatre with a “can‑do” attitude who is highly numerate and competent in Excel and Word.
Key Responsibilities- To support the Legal, Commercial and Business Affairs teams at Sonia Friedman Productions.
- Communicate directly and on behalf of the Business Affairs team with staff, production personnel, co‑producers, investors and other stakeholders, on matters related to the Business Affairs team’s work.
- Assist the Business Affairs team with diary management, scheduling meetings and making travel arrangements where necessary.
- Prepare paperwork and minutes for meetings, ensuring that minutes are both accurate and distributed promptly.
- Assist the Business Affairs team in monitoring the status of a range of creative and commercial deals, ensuring deadlines are met and activities are on track; manage the contract logging database.
- In conjunction with the Business Affairs team, ensure that the rights database is regularly updated, logging licence requests and forthcoming productions.
- In conjunction with the Business Affairs team, ensure that investor records and databases are regularly updated as well as logging investor and co‑producer interest in forthcoming productions.
- Liaise with and supply information to investors as required.
- Draft investment agreements and other investment paperwork as necessary.
- Liaise with the Business Affairs team and Development team to issue invoices and ensure that invoices are accurate and allocated to the correct account codes.
- Reconcile business credit card and expense receipts as required.
- Draft other forms of standard contracts for the Business Affairs team.
- Create and analyse financial, royalty and salary illustrations as required.
- Maintain an appropriate level of confidentiality in handling the work of the department, ensuring confidential documents are appropriately and securely filed.
- In conjunction with the Business Affairs team, keep paper and electronic filing up to date.
- Keep abreast of current union agreements, trade agreements and statutory legislation which may impact on SFP’s producing activity.
- Proactively deal with internal and external matters on behalf of the Business Affairs team, ensuring any action required is clearly communicated.
- Undertake general administrative and research assistance as necessary.
- Be present at SFP performances, events and meetings as required (which may include some evening and weekend work).
Equal Opportunity: We are a Disability Confident Committed Employer, which means we take action to ensure people with disabilities and long‑term health conditions feel supported, engaged and able to fulfil their potential in the workplace. We will offer an interview or recruitment event to disabled candidates who demonstrate that they best meet the essential criteria for the role.
Business Affairs Assistant employer: ATG Entertainment UK
Sonia Friedman Productions is an outstanding employer, offering a vibrant work culture in the heart of Covent Garden, where creativity thrives. Employees benefit from a supportive environment that encourages professional growth and development, with opportunities to engage directly with industry professionals and participate in exciting theatre productions. The company values diversity and inclusivity, ensuring all team members feel valued and empowered to contribute their unique perspectives.
StudySmarter Expert Advice🤫
We think this is how you could land Business Affairs Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show your passion for theatre and be ready to discuss how your skills align with the role of Business Affairs Assistant. Confidence is key!
✨Tip Number 3
Don’t just apply through job boards; head over to our website and submit your application directly. It shows initiative and gives you a better chance of standing out from the crowd.
✨Tip Number 4
Follow up after interviews with a thank-you email. It’s a simple gesture that keeps you fresh in their minds and shows your enthusiasm for the position. Plus, it’s a great way to reiterate your interest!
We think you need these skills to ace Business Affairs Assistant
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your administrative and organisational skills. We want to see how you can manage a busy workload and keep everything in order, so share examples of how you've done this in the past!
Be Detail-Oriented:Since attention to detail is key for this role, don’t forget to proofread your application. We love candidates who can spot errors and ensure everything is accurate, just like we do with our contracts!
Express Your Passion for Theatre:Let your enthusiasm for theatre shine through in your application. We’re looking for someone who’s not just qualified but also genuinely excited about the industry, so share why you love it!
Apply Through Our Website:Make sure to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at ATG Entertainment UK
✨Know Your Stuff
Before the interview, make sure you understand the role of a Business Affairs Assistant. Familiarise yourself with key terms like rights agreements and financial contracts. This will show that you're genuinely interested and prepared.
✨Show Off Your Organisational Skills
Since this role requires excellent administrative skills, be ready to discuss how you've managed multiple tasks in the past. Bring examples of how you prioritised workloads or handled tight deadlines to demonstrate your ability to juggle responsibilities.
✨Be Friendly and Approachable
The ideal candidate is someone who is friendly and passionate about theatre. During the interview, let your personality shine through! Smile, engage with your interviewers, and express your enthusiasm for the industry.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This could be about the team dynamics, upcoming projects, or how success is measured in the role. It shows you're proactive and genuinely interested in the position.
