We are currently seeking an experienced Senior Accounts Payable Specialist to join a dynamic accounting team on a temporary contract basis beginning in July for a period of 5-6 months, covering a period of parental leave.
This individual will be responsible for managing and processing invoices and preparing payments for the company’s global operations. This position will ensure that all invoices are processed accurately and in a timely manner, maintaining financial records, and ensuring compliance with company policies and accounting standards. The candidate should have a proven track record of efficient accounts payable experience, as well as prior experience processing transactions in Net Suite.
Key Accountabilities:
Invoice Processing: Review, verify, and process accounts payable invoices, ensuring accuracy, appropriate approval, and proper coding to the general ledger.
Payment Management: Prepare and process weekly payment runs to vendors, ensuring timely disbursements through various payment methods (wire transfers, ACH, etc.).
Vendor Relationship Management: Maintain positive relationships with vendors, addressing inquiries related to payments, invoices, and account statuses.
Month-End Close: Assist in the month-end close process by ensuring all accounts payable transactions are posted and any outstanding payments are resolved. Prepare monthly accounts payable reconciliations to the general ledger.
Compliance: Ensure compliance with internal controls, accounting policies, and applicable tax laws, including sales and use tax and VAT.
Reporting: Assist with the preparation of accounts payable reports and provide financial data to management as required.
Audit Support: Assist with internal and external audits by providing AP-related schedules, supporting documentation, and timely responses to audit requests.
Assist with request for internal and external auditors as necessary
Special projects and other duties as necessary.
Education, Experience and Skills necessary for the role:
- Associate’s degree or Bachelor’s degree in Accounting, Finance, or related field preferred.
- Proven experience (4+ years) in accounts payable or a similar role.
- Prior experience with Net Suite ERP
- Experience with multi-entity organizations (specifically organizations with European operations) and familiarity with VAT reporting requirements
- Proficient in Microsoft Excel (including formulas, pivot tables, etc.).
- Life science / biotech experience preferred
- Team-oriented collaborative spirit, positive individual with characteristics of cooperation, highest integrity and a customer service approach
- Strong communication skills (verbal and written) and ability to confidently engage with executives and stakeholders.
