HR & Finance Admin Assistant (Part-Time)

Reports to Director of Human Resources and Financial Controller.

What will I get:

• Competitive salary up to £20,000 gross per annum for this part-time role, including a base salary of £16,000 plus a £4,000-£5,000 gross annual service charge, depending on experience.
• Increased holiday allowance with length of service.
• Complimentary meal while on duty.
• HSF Health Plan including:

• Dental cost reimbursement
• Optical cost reimbursement
• Complimentary coverage for your partner and children
• Access to a 24/7 GP advice line and counselling services (including support for dependents)

What will I be doing:

As a Part-Time HR & Finance Admin Assistant, you’ll play a key role in supporting the HR department and finance-related administrative operations, ensuring smooth onboarding, employee engagement, and accurate record-keeping. You will collaborate closely with department heads to maintain compliance, manage records, and assist in operational processes.

Key Responsibilities:

• Support onboarding, induction, and probation tracking for new employees.
• Maintain employee records, HR databases, and generate relevant reports.
• Assist with recruitment, training, and employee engagement initiatives.
• Update staff notice boards, canteen menus, and internal communications.
• Support the exit process, including collection of company property.
• Managing cash and petty cash tracking.
• Collecting, auditing, and recording management account checks daily.
• Reconciling daily Revenue and Payments on PMS against the accounting system.
• Checking EOD reports from Bar, Restaurant and Reception, organising the F&B receipts.
• Managing and overseeing purchase orders and invoices liaising with HODs.
• Backing up Finance Assistant’s function when needed.

Team Management:

• Coordinate with department heads to schedule onboarding, training, and HR activities.
• Support HR communications and internal coordination with team members.

Goals and Objectives:

• Ensure smooth onboarding and probation processes for all new employees.
• Maintain accurate records and reports, supporting data-driven HR decisions.
• Assist in promoting a positive work environment and employee engagement programs.
• Promote efficiency and cost-effectiveness by accuracy and numerical precision.
• Prepare and distribute daily reports on time.
• Maintain effective communication between Front Office, Housekeeping, and F&B through timely updates.
• Liaise with external vendors, contractors, and partners professionally and efficiently.
• Maintain confidentiality of sensitive information at all times.
• Ensure all administrative processes comply with hotel policies and safety standards.

HR Compliance and Administration:

• Assist in audits, stock-taking, and administrative compliance processes.

What are we looking for?

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or valid experience.
• Strong organisational, multitasking, and communication skills.
• Proficiency in MS Office and HR software.
• Ability to handle confidential information with discretion.
• Experience in hospitality HR operations or finance administration is a plus.
• Flexibility to work part-time hours and adapt to business needs.

Who are we?

We are a 5-star luxury lifestyle boutique hotel located in the heart of Chelsea. Set in a 19th century building next to Sloane Square station and featuring a rooftop restaurant, an intimate cocktail bar, and thirty exceptionally designed bedrooms, the property has been elegantly restored to create unique experiences. Within one of London’s most stylish interiors, the hotel combines the quintessentially British style of the Cadogan Estate with a unique French touch. Designed as an exceptional and inspiring destination, it highlights the distinguished and historic pedigree of the Sloane Square Conservation Area in a private and intimate setting. Independently run, the hotel employs passionate, focused individuals with a determination to succeed. To assist us in hosting our wonderful clients, we are on the search for the ambassadors of this truly unique property. They will be given the opportunity to make their own mark while delivering an exceptional service of unparalleled quality.

Notes:

• Upon successful completion of the probation period.
• The service charge range fluctuates based on our forecasted business levels and may vary from month to month.