Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the team with admin tasks, manage communications, and help with fundraising efforts.
- Company: Join The Tall Ship Glenlee, a vibrant cultural organisation in Glasgow.
- Benefits: Enjoy a competitive salary, pension, discounts, and on-site parking.
- Why this job: Be the backbone of our team and make a difference in the community.
- Qualifications: Strong organisational skills, excellent communication, and proficiency in Microsoft Office.
- Other info: Great opportunity for growth in a dynamic and supportive environment.
The predicted salary is between 21000 - 30000 £ per year.
The Office Administrator will provide essential administrative and organisational support to the team, ensuring the smooth day-to-day running of the office. By taking on routine administration and coordination tasks, this role will release senior staff capacity to focus on strategic planning, fundraising, and organisational development.
Key Responsibilities
- Act as the first point of contact for enquiries by phone, email, and in person.
- Manage incoming and outgoing post, deliveries, and office supplies.
- Organise meetings, travel, and appointments.
- Support internal staff and board meetings, minute-taking and administration.
- Process invoices and expenses using the organisation’s finance system (Xero).
- Maintain accurate records and filing systems, including HR and finance documentation.
- Support fundraising administration by assisting with funding reports and record-keeping.
- Provide general administrative support to departmental managers as required.
- Ensure effective internal communication by supporting staff and volunteers with day-to-day enquiries and circulating team news internally.
- Be responsible for general upkeep and tidiness of the workplace environment, including office, boardroom and staff areas, preparation for meetings and ordering of supplies when required.
Person Specification
- Strong organisational and administrative skills.
- Excellent communication and interpersonal skills, able to handle information confidentially.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office and experience with finance/admin systems (e.g. Xero).
- Ability to manage multiple tasks and priorities.
- Self-motivated, with initiative and attention to detail.
- Experience working in a charity, heritage, or cultural organisation.
- Interest in fundraising and project support.
- Knowledge of good practice in accessibility, inclusivity, and sustainability.
- Experience using social media platforms.
Benefits
- Company pension
- Discounted or free food
- Employee discount
- On-site parking
How to Apply
To apply, please send a CV and covering letter outlining your suitability for the role to fiona.greer@thetallship.com. Deadline for applications: Friday 27 March 2026 at 5 pm. Interviews will take place on 9th and 10th April.
Office Administrator (Communications and Funding) in Glasgow employer: ASVA: Association of Scottish Visitor Attractions
Contact Detail:
ASVA: Association of Scottish Visitor Attractions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator (Communications and Funding) in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to The Tall Ship Glenlee. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the organisation. Understand their mission and values, and think about how your skills as an Office Administrator can support their goals. This will help you stand out!
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. Focus on showcasing your organisational skills and experience in administrative roles, especially in charity or cultural settings.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Office Administrator (Communications and Funding) in Glasgow
Some tips for your application 🫡
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Make sure to highlight your relevant experience and skills that match the role. We want to see your personality, so don’t be afraid to let it show!
Tailor Your CV: Don’t just send out the same CV for every job. Tailor it to this specific role by emphasising your organisational skills and any experience in communications or funding. We love seeing how you fit into our world!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the good stuff!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Don’t miss out on this opportunity!
How to prepare for a job interview at ASVA: Association of Scottish Visitor Attractions
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role and its responsibilities. Familiarise yourself with tasks like managing communications, supporting fundraising efforts, and using finance systems like Xero. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, as these are key skills they’ll be looking for.
✨Communicate Clearly and Confidently
Excellent communication is crucial for this position. Practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions with a friend or in front of a mirror, focusing on your verbal and non-verbal communication skills to make a great impression.
✨Demonstrate Your Passion for the Cause
The Tall Ship Glenlee is a cultural organisation, so showing genuine interest in their mission and values can set you apart. Research their work and think about how your skills can contribute to their goals, especially in areas like accessibility and sustainability. This will show that you’re not just looking for any job, but that you’re truly invested in their cause.