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For Companies At a Glance
- Tasks: Process purchase invoices and manage supplier accounts with precision.
- Company: Join the National Trust for Scotland, a respected organisation dedicated to preserving heritage.
- Benefits: Gain valuable experience in finance, with opportunities for growth and development.
- Why this job: Be part of a team that ensures financial accuracy and supports vital conservation efforts.
- Qualifications: Attention to detail, strong communication skills, and a proactive approach are essential.
- Other info: Dynamic office environment with a focus on teamwork and collaboration.
The predicted salary is between 30000 - 42000 £ per year.
Organisation: The National Trust for Scotland
Location: Broadstone, 50 South Gyle Crescent, Edinburgh EH12 9LD
JOB PURPOSE
This job exists to ensure the accurate and timely processing of Purchase Ledger (PL) invoices, and payment allocation to creditor accounts. Ledgers Assistants work primarily in Purchase Ledger but will also work within Cashroom and Sales Ledger. The below deliverables are the primary tasks associated with the role, but this is not exhaustive. Ledgers Assistants may be required to work out with the transactional team, providing general service and support to the wider finance team.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
- Processing high volumes of purchase invoices accurately and efficiently
- Matching invoices to purchase order receipts, and coding invoices in line with internal procedures
- Managing supplier accounts, ensuring statements are reconciled timely
- Identify, investigate and resolve invoice discrepancies or queries in a timely manner
- Ensure timely processing for payments to suppliers
- Maintaining accurate financial records and supporting month end processes
- Liaising with internal departments and external suppliers to ensure smooth workflow
- Supporting the wider finance team with ad hoc duties as required
REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE
Qualifications
- Essential
- Excellent attention to detail and accuracy and the ability to work efficiently and effectively
- Confidence managing high volume invoice processing
- Cognitive ability to work effectively with numbers
- Strong verbal and written communication skills and the ability to build positive relationships with internal and external customers
- A proactive, organised approach with the ability to prioritise effectively
- Competent IT skills, including Microsoft applications, especially Outlook and Excel
- Good working knowledge of finance systems
- The ability to establish and develop effective relationships with finance team and key members of other functions within the Trust
Experience
- Essential
- Solid experience working in an office in a financial/accounts administrative/processing role
- A good understanding of banking
- Desirable
- Experience working with suppliers within the utility sector
Ledgers Assistant in Edinburgh employer: ASVA: Association of Scottish Visitor Attractions
Contact Detail:
ASVA: Association of Scottish Visitor Attractions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Ledgers Assistant in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Ledgers Assistant role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by practising common questions related to finance and ledger management. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you showcase your skills effectively!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values, like The National Trust for Scotland. Tailor your approach to show how your skills in managing invoices and supplier accounts can benefit them directly.
✨Tip Number 4
Keep an eye on our website for openings! Applying directly through us not only shows your interest but also gives you a better chance of being noticed. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Ledgers Assistant in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with purchase ledger processing and any relevant financial roles. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your attention to detail and efficiency!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Ledgers Assistant role. Mention your experience with high-volume invoice processing and how you can contribute to our finance team at The National Trust for Scotland.
Show Off Your IT Skills: Since we’re all about accuracy and efficiency, make sure to mention your competency in Microsoft applications, especially Excel. If you've worked with finance systems before, let us know – it’ll definitely catch our eye!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at ASVA: Association of Scottish Visitor Attractions
✨Know Your Numbers
As a Ledgers Assistant, you'll be dealing with a lot of numbers. Brush up on your numerical skills and be prepared to discuss how you've managed high volumes of invoices in the past. Think about specific examples where your attention to detail made a difference.
✨Familiarise Yourself with Finance Systems
Make sure you have a good understanding of finance systems, especially if you have experience with any specific software. If you know the tools used by The National Trust for Scotland, mention them during the interview to show you're ready to hit the ground running.
✨Communication is Key
You'll need to build positive relationships with both internal teams and external suppliers. Prepare to share examples of how you've effectively communicated in previous roles, especially when resolving discrepancies or queries.
✨Be Proactive and Organised
The role requires a proactive approach and excellent organisational skills. Think of times when you've prioritised tasks effectively or taken the initiative to improve processes. This will demonstrate that you can handle the demands of the job.
