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- Tasks: Support the team with financial orders, meetings, and general admin duties.
- Company: Join Historic Environment Scotland, preserving iconic monuments and heritage.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and learning.
- Why this job: Be part of a passionate team making a difference in Scotland's history.
- Qualifications: No specific experience required; just bring your enthusiasm and organisational skills.
- Other info: Work at Fort George, a stunning location steeped in history.
The predicted salary is between 24000 - 36000 £ per year.
Organisation: Historic Environment Scotland
Overview of the post and information about the team
You will work as part of the Operations Directorate of Historic Environment Scotland. You will be part of the administrative support teams based at Fort George. This team support a variety of staff based at Monuments and Depots across the North Region, including a number of high-profile monuments in the care of Scottish Ministers, including Fort George, Urquhart Castle and Skara Brae.
The administrative support team is composed of one Office Manager and three Administrative Officers, inclusive of this post.
Key responsibilities, duties and objectives
Responsibility for the processing and collation of various financial orders/goods received notes using Oracle Fusion
Monitoring reports and providing support on a range of miscellaneous contract and finance related matters
Organising and attending meetings and taking minutes on a regular basis
Undertaking general administrative duties including collation of data, organising accommodation and transport
Answering general queries from both within and outwith Historic Environment Scotland
Acting as a delegated recruiter by supporting hiring managers, managing the Fusion Recruitment process and collating paperwork for pre-employment checks
Undertaking Document Centre responsibilities
Assisting the Office Manager with specific tasks and ad-hoc projects
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Administration Assistant employer: ASVA: Association of Scottish Visitor Attractions
Contact Detail:
ASVA: Association of Scottish Visitor Attractions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarise yourself with Oracle Fusion, as it's a key tool for processing financial orders and managing recruitment. Consider taking an online course or tutorial to boost your confidence in using this software.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed meetings or projects in the past. Being able to demonstrate your ability to coordinate and take minutes will set you apart.
✨Tip Number 3
Research Historic Environment Scotland and its key monuments. Showing your knowledge about their work and values during any discussions can demonstrate your genuine interest in the role and organisation.
✨Tip Number 4
Network with current or former employees of Historic Environment Scotland on platforms like LinkedIn. They can provide insights into the team culture and expectations, which can be invaluable during interviews.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Administration Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or experiences that demonstrate your ability to handle financial orders, organise meetings, and manage documentation effectively.
Showcase Your Skills: Make sure to mention specific skills that are relevant to the role, such as proficiency in Oracle Fusion, strong organisational abilities, and effective communication skills. Use examples to illustrate how you've successfully applied these skills in past positions.
Craft a Compelling Cover Letter: Write a personalised cover letter that not only outlines your qualifications but also expresses your enthusiasm for working with Historic Environment Scotland. Mention why you are drawn to their mission and how you can contribute to their team.
How to prepare for a job interview at ASVA: Association of Scottish Visitor Attractions
✨Know Your Role
Familiarise yourself with the key responsibilities of the Administration Assistant position. Understand the importance of financial order processing and how Oracle Fusion is used in this role. This will show your potential employer that you are proactive and genuinely interested in the job.
✨Prepare for Common Questions
Anticipate questions related to administrative duties, such as how you would handle organising meetings or managing multiple tasks. Be ready to provide examples from your past experiences that demonstrate your organisational skills and ability to work under pressure.
✨Showcase Your Communication Skills
As the role involves answering queries and taking minutes during meetings, highlight your communication abilities. Practice articulating your thoughts clearly and concisely, and be prepared to discuss how you manage communication with different stakeholders.
✨Demonstrate Team Spirit
Since you'll be part of a small team, it's essential to convey your ability to work collaboratively. Share examples of how you've successfully worked in teams before, and express your enthusiasm for contributing to the success of Historic Environment Scotland's operations.
