At a Glance
- Tasks: Support daily operations with accounting, travel bookings, and general office maintenance.
- Company: Join a dynamic team in a supportive office environment.
- Benefits: Competitive salary, professional development, and a vibrant workplace culture.
- Other info: Opportunity for growth and to engage with all levels of the organisation.
- Why this job: Be the backbone of our operations and make a real difference every day.
- Qualifications: 5+ years in office administration with strong Excel and interpersonal skills.
The predicted salary is between 30000 - 40000 £ per year.
Job Purpose: Provide accounting and business support to the office and employees to ensure smooth daily operations.
Responsibilities:
- Accounts: 45%
- Able to follow weekly and monthly routines to hit deadlines
- Submit invoice and expense claims to bespoke database
- Check claims are within policy and are supported by the necessary approvals
- Check invoice entries are accurate with correct accounting codes, department splits and budget codes
- Push system for approvals if required
- Prepare weekly payment runs
- Close paid invoices on internal expense and invoice systems
- Update internal bank statement spreadsheet with invoice numbers once or twice weekly or as required
- Send invoices to external Accountant by Dropbox weekly or as required
- Carry out internal controls by running monthly reports (mileage, mobile phones, HQ invoices, etc)
- Maintain spreadsheet detailing expenses for HQ employees monthly
- Maintain spreadsheet detailing employee gifts and employee entertainment costs monthly
- Resolve differences on monthly Accounts Payable report
- Review HQ statements and resolve queries
- Assist the Office and Finance Manager with provision of the data for the annual budgets
- Ad hoc query resolution
- Travel: 35%
- Bespoke expense system - confirm trip requests daily, add and remove employees
- Ensure travel approvals are in place and processes are being followed
- Book travel within company policy – flights, hotels, Eurostar, etc
- Manage group bookings – record and analyse related costs by employee for Accounts submission
- Ensure travel invoices are submitted to Accounts supported by the necessary approvals
- Maintain spreadsheet detailing travel bookings for each month
- Ad hoc query resolution
- General: 20%
- Assist with general office maintenance including the tidiness of kitchens and meeting rooms
- Order stationery, business cards, printer supplies
- Order office consumable supplies (coffee, tea, milk, snacks, etc) and assist with incoming deliveries
- Order gifts/vouchers for employees (weddings, births, leaving, etc)
- Order miscellaneous items as requested by the wider team. e.g. specialist couriers, sim cards, IT equipment, etc.
- Provide hospitality catering for meetings (may require office attendance vs WFH)
- Organise Christmas Party, Summer Event and restaurant lunches and dinners, etc.
- Obtain quotes for office equipment and services
- Apply system budget applications for entertainment and office expenses by presenting proposals and comparisons via Excel and Powerpoint
- Assist with updating the People List and Desk Plan providing copies for new starters.
- Stock room/team cover for holidays and absences (may require office attendance vs WFH)
- Assist Office & Finance Manager with ad-hoc tasks and projects
Experience/Skills:
- At least 5 years’ experience working in Office Administration
- Experience of business finance systems an advantage, particularly Accounts Payable
- Good numeracy and Excel skills
- Excellent attention to detail/accuracy
- Excellent interpersonal skills
- Previous experience of booking travel is essential
- Team Player
- Able to perform multiple tasks under time pressures
- Able to take ownership and responsibility
- Able to engage across all levels and all functions
- Good verbal and written International English skills
- Able to negotiate effectively
- Able to drive and have own car
- Able to travel to the office 5 days per week
Senior Administrator in Basildon employer: ASUS
As a Senior Administrator at our company, you will thrive in a dynamic work environment that values collaboration and employee well-being. We offer competitive benefits, a supportive culture that encourages professional growth, and unique opportunities to engage in team-building events and community initiatives. Located in a vibrant area, our office fosters a sense of belonging and purpose, making it an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator in Basildon
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Senior Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your experience aligns with their needs, especially in areas like accounts and travel management. We want to see you shine!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on common questions related to office administration and finance systems. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Senior Administrator in Basildon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Administrator role. Highlight your experience in office administration and finance systems, as well as any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the responsibilities listed in the job description. We love seeing your personality come through!
Show Off Your Attention to Detail:Since this role requires excellent attention to detail, make sure your application is free from typos and errors. Double-check everything before hitting send. We appreciate candidates who take pride in their work!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at ASUS
✨Know Your Numbers
As a Senior Administrator, you'll be dealing with accounts and finance regularly. Brush up on your numeracy skills and be prepared to discuss your experience with accounting systems. Familiarise yourself with common financial terms and processes so you can confidently answer any questions related to the role.
✨Showcase Your Organisation Skills
This role requires excellent organisational abilities. Prepare examples of how you've managed multiple tasks or projects in the past. Think about specific situations where your attention to detail made a difference, especially in maintaining spreadsheets or handling invoices.
✨Demonstrate Team Spirit
Being a team player is crucial for this position. Be ready to share experiences where you've collaborated with others, resolved conflicts, or contributed to team success. Highlight your interpersonal skills and how they’ve helped you engage effectively across different levels within an organisation.
✨Prepare for Travel Questions
Since booking travel is a key responsibility, expect questions about your experience in this area. Be prepared to discuss how you ensure compliance with company policies and how you handle travel approvals. Sharing specific examples of past travel arrangements will show your capability in this aspect.
