At a Glance
- Tasks: Coordinate project documentation and ensure compliance with Health & Safety regulations.
- Company: Join a leading EPC Contractor in the energy sector.
- Benefits: Competitive day rate, flexible working options, and immediate start.
- Other info: 4-month contract with opportunities for diverse experience.
- Why this job: Be part of an exciting new build project and make a real impact.
- Qualifications: Must be eligible to work legally in the UK.
Astute's Power Team are currently recruiting for a Project File Coordinator to join the EPC Contractor on the new build synchronous condenser based in Pembrokeshire. This role is a day‑rate position from £250.00 to £300.00 (PAYE) and can be based in Pembrokeshire or from home. The assignment is for 4 months with an immediate start date.
Key responsibilities:
- Coordinate the compilation, maintenance, and final handover of the Health & Safety File in accordance with CDM Regulations and project requirements.
- Collect, review, and organise documentation from contractors, subcontractors, and project stakeholders to ensure completeness and compliance.
- Maintain accurate records of as‑built drawings, O&M manuals, certificates, inspection reports, and commissioning documentation.
- Liaise with engineering, construction, commissioning, and quality teams to ensure all required project documentation is submitted in a timely manner.
- Track outstanding documentation, proactively following up with relevant parties to ensure project deadlines are achieved.
- Verify that Health & Safety File contents meet client specifications, regulatory requirements, and industry best practices.
- Manage document control processes, ensuring all records are correctly version‑controlled, indexed, and stored within project management systems.
- Support project close‑out activities by preparing comprehensive turnover packages and final Health & Safety File submissions.
- Produce regular progress reports highlighting documentation status, outstanding actions, and risks to successful project completion.
- Ensure all project records are maintained in a clear, structured, and auditable format to facilitate future operation, maintenance, and modification of the facility.
Project details:
- Location: Pembrokeshire (home‑based option available)
- Day rate: £250.00 to £300.00 per day (PAYE)
- Duration: 4 months, immediate start
Qualifications:
- Must be able to demonstrate ability to work legally in the UK.
Equal Opportunity: Astute People do not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and comply with all relevant UK legislation. We encourage applications from individuals from all backgrounds. Astute is also committed to the government's Disability Confident Employer initiative.
Project File Coordinator in Wales employer: Astute People
Astute is an excellent employer, offering a dynamic work environment where employees can thrive in their roles while contributing to impactful projects in the energy sector. With flexible working options available, including home-based arrangements, and a commitment to employee growth and diversity, Astute fosters a culture of inclusivity and support. The Pembrokeshire location not only provides a beautiful backdrop for work but also allows for meaningful engagement in significant infrastructure developments.
StudySmarter Expert Advice🤫
We think this is how you could land Project File Coordinator in Wales
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know about opportunities at Astute. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand the key responsibilities of a Project File Coordinator and think about how your skills align with them. We want to see you shine!
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've successfully managed documentation or coordinated projects in the past. This is your chance to impress us with your experience.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Project File Coordinator in Wales
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project File Coordinator role. Highlight relevant experience in document control and project management, and don’t forget to mention any specific knowledge of Health & Safety regulations.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your organisational skills and how you’ve successfully managed documentation in past projects.
Showcase Your Attention to Detail:In this role, attention to detail is key. Use your application to demonstrate how you’ve maintained accurate records and ensured compliance in previous positions. A small example can go a long way!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Astute People
✨Know Your Regulations
Familiarise yourself with the CDM Regulations and how they apply to the role of a Project File Coordinator. Being able to discuss these regulations confidently will show that you understand the legal framework surrounding health and safety documentation.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed documentation in previous roles. Highlight your ability to maintain accurate records and track outstanding documentation, as this is crucial for the position.
✨Communicate Effectively
Since liaising with various teams is key, practice articulating how you would approach communication with engineering, construction, and quality teams. Be ready to discuss how you ensure timely submission of project documentation.
✨Prepare for Scenario Questions
Think about potential challenges you might face in this role, such as managing document control processes or preparing turnover packages. Prepare to discuss how you would handle these situations, demonstrating your problem-solving skills.
