At a Glance
- Tasks: Coordinate project documentation and ensure compliance with Health & Safety regulations.
- Company: Join a leading EPC Contractor in the exciting energy sector.
- Benefits: Competitive day rate, flexible home-based work, and immediate start.
- Other info: 4-month contract with potential for future opportunities.
- Why this job: Be part of a crucial project and make a real difference in the energy industry.
- Qualifications: Strong organisational skills and attention to detail required.
Astute's Power Team are currently recruiting for a Project File Coordinator to join the EPC Contractor on the new build synchronous condenser based in Pembrokeshire. The Project File Coordinator position comes with a day rate from £250.00 to £300.00 (PAYE).
Role responsibilities and key skills for the role:
- Coordinate the compilation, maintenance, and final handover of the Health & Safety File in accordance with CDM Regulations and project requirements.
- Collect, review, and organise documentation from contractors, subcontractors, and project stakeholders to ensure completeness and compliance.
- Maintain accurate records of as-built drawings, operation and maintenance manuals, certificates, inspection reports, and commissioning documentation.
- Liaise with engineering, construction, commissioning, and quality teams to ensure all required project documentation is submitted in a timely manner.
- Track outstanding documentation, proactively following up with relevant parties to ensure project deadlines are achieved.
- Verify that Health & Safety File contents meet client specifications, regulatory requirements, and industry best practices.
- Manage document control processes, ensuring all records are correctly version-controlled, indexed, and stored within project management systems.
- Support project close-out activities by preparing comprehensive turnover packages and final Health & Safety File submissions.
- Produce regular progress reports highlighting documentation status, outstanding actions, and risks to successful project completion.
- Ensure all project records are maintained in a clear, structured, and auditable format to facilitate future operation, maintenance, and modification of the facility.
Location, day rate and timeframe of the Project File Coordinator:
- Pembrokeshire (Can be home based)
- £250.00 to £300.00 per day (PAYE)
- Immediate start date
- 4 months
Astute People are acting as an employment business in relation to this vacancy. We do not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and comply with all relevant UK legislation. We encourage applications from individuals from all backgrounds but candidates must be able to demonstrate their ability to work in the UK. Astute is also committed to the government's Disability Confident Employer initiative. We endeavour to get back to everyone, however, if you have not heard anything after 7 days, please consider your application unsuccessful.
Project File Coordinator employer: Astute People
Astute People is an excellent employer, offering a dynamic work environment for the Project File Coordinator role in Pembrokeshire. With competitive day rates and the flexibility of home-based work, we prioritise employee growth through hands-on experience in project management and compliance. Our commitment to inclusivity and adherence to the Disability Confident Employer initiative ensures that all team members feel valued and supported in their professional journey.
StudySmarter Expert Advice🤫
We think this is how you could land Project File Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know about the Project File Coordinator role. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills relevant to project coordination. We want to see your experience with documentation and compliance shining through!
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of CDM Regulations and Health & Safety standards. We want you to be able to discuss how you’d manage documentation and ensure compliance confidently.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Project File Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with project documentation and compliance. We want to see how your skills align with the role of Project File Coordinator, so don’t hold back!
Showcase Your Organisation Skills:Since this role involves a lot of document management, it’s crucial to demonstrate your organisational abilities. Use examples from past experiences where you successfully managed documentation or coordinated projects.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and ensure your key achievements stand out. This will help us quickly see why you’re a great fit!
Apply Through Our Website:We encourage you to submit your application through our website for the best chance of being noticed. It’s super easy, and you’ll be one step closer to joining our team in Pembrokeshire!
How to prepare for a job interview at Astute People
✨Know Your Regulations
Familiarise yourself with the CDM Regulations and how they apply to the role of a Project File Coordinator. Being able to discuss these regulations confidently will show that you understand the legal framework surrounding health and safety documentation.
✨Document Management Skills
Prepare examples of how you've successfully managed documentation in previous roles. Highlight your experience with version control, indexing, and using project management systems, as these are crucial for this position.
✨Communication is Key
Be ready to discuss how you liaise with various teams, such as engineering and construction. Share specific instances where your communication skills helped resolve issues or ensured timely submissions of documentation.
✨Proactive Follow-Up
Demonstrate your ability to track outstanding documentation and follow up with relevant parties. Prepare to explain your strategies for ensuring deadlines are met and how you handle any potential risks to project completion.
