At a Glance
- Tasks: Coordinate exciting projects in education and collaborate with diverse teams.
- Company: Astrea Academy Trust, a dynamic organisation focused on educational excellence.
- Benefits: Competitive salary, full-time role, and opportunities for professional growth.
- Other info: Join a supportive team committed to safeguarding and promoting diversity.
- Why this job: Kickstart your career in project coordination and make a real difference in education.
- Qualifications: Strong organisational skills and a proactive attitude; experience is a plus but not essential.
The predicted salary is between 28421 - 31311 £ per year.
Do you enjoy coordinating multiple tasks and working collaboratively with a wide range of stakeholders? Are you looking to start or grow your career in project coordination, with the opportunity to gain experience across a large and diverse organisation?
About the Role
We are seeking a highly organised and proactive Project Coordinator to support the planning, coordination and delivery of projects across Astrea Academy Trust. You will coordinate allocated projects and contribute to the governance and oversight of projects led within Trust directorates, ensuring change is delivered consistently and effectively using our standardised project management methodology.
Line‑managed by the Regional Operations Managers, you will work closely with them and colleagues across the Trust to ensure projects align to Trust‑wide project management guidelines and service standards, supporting work across Primary and Secondary education, Corporate Services, Finance, HR/People, Premises and IT. This role is particularly suited to a graduate or early career professional who is looking to build a career in project coordination / project management, with structured support, exposure to varied projects and the opportunity to develop best‑practice skills.
Key Responsibilities
- Support the delivery of multiple projects across the full lifecycle, ensuring each follows the Trust’s project delivery approach.
- Coordinate activity across directorates, helping ensure standards are met for documentation, risk management, and budget control.
- Work with internal and external stakeholders to keep objectives and outcomes on track, identifying and escalating risks/issues promptly.
- Maintain clear project governance admin, including accurate tracking of actions, deadlines and ownership (e.g., RAID and milestone tracking).
- Support regular project status reporting, working alongside the Trust Change Coordinator to keep information accurate and up to date.
- Help define and document SMART objectives, timelines and milestones, supporting directorate leads to plan effectively.
- Liaise with Finance colleagues to update budget trackers and support directorate leads with budget monitoring.
- Support testing activity by helping to develop test plans, identify test resources (including schools/partners) and ensure defects/issues are documented.
What We Are Looking For
- A highly organised coordinator who can manage competing priorities and deadlines calmly and effectively.
- Strong written and verbal communication skills, able to produce clear updates and engage a range of stakeholders confidently.
- A proactive, solutions‑focused approach—able to spot potential blockers early and escalation appropriately.
- Excellent attention to detail, particularly with documentation, trackers, and reporting accuracy.
- Confidence working with data (e.g., budgets, plans, logs) and maintaining well‑structured records.
- Ability to build positive working relationships across teams and directorates, including with senior colleagues.
- An interest in project management best practice (experience supporting projects is beneficial, but not essential for early career candidates).
- A commitment to continuous improvement and learning—keen to develop within a structured project management framework.
Commitment to Safeguarding and EDI
Astrea Academy Trust is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory background checks, including references and an enhanced DBS check. We value diversity and welcome applications from underrepresented groups. As a Disability Confident employer, we provide reasonable adjustments throughout the recruitment process to ensure all candidates can fully demonstrate their abilities. In line with Part 7 of the Immigration Act 2016 and the statutory Code of Practice, the Trust requires all public-facing post holders to demonstrate fluent English. Within a school setting, this applies to all roles that involve direct or indirect interaction with pupils, parents, or members of the public.
Early-Career Project Coordinator in Education in Sheffield employer: Astrea Academy Trust
Astrea Academy Trust is an exceptional employer for those looking to kickstart their career in project coordination within the education sector. With a strong commitment to employee development, you will benefit from structured support and exposure to diverse projects across various directorates, fostering a collaborative work culture that values continuous improvement and inclusivity. Located in a dynamic educational environment, you will have the opportunity to make a meaningful impact while working alongside dedicated professionals who are passionate about delivering high-quality education.
StudySmarter Expert Advice🤫
We think this is how you could land Early-Career Project Coordinator in Education in Sheffield
✨Tip Number 1
Network like a pro! Reach out to people in the education sector, especially those already working at Astrea Academy Trust. A friendly chat can open doors and give you insights that might just help you stand out.
✨Tip Number 2
Prepare for interviews by practising common project coordination scenarios. Think about how you'd handle competing priorities or manage stakeholder expectations. We want you to feel confident and ready to impress!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed projects or tasks in the past, even if they were during your studies. This will demonstrate your proactive approach and attention to detail.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in being part of our team at Astrea Academy Trust.
We think you need these skills to ace Early-Career Project Coordinator in Education in Sheffield
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Project Coordinator role. Highlight your organisational skills and any relevant experience, even if it's from university projects or internships. We want to see how you can fit into our team!
Showcase Your Communication Skills:Since strong written and verbal communication is key for this role, use your application to demonstrate these skills. Keep your language clear and concise, and don’t forget to proofread for any typos. We love attention to detail!
Highlight Your Proactive Approach:In your application, share examples of how you've tackled challenges or identified solutions in past projects. We’re looking for candidates who can spot potential blockers early and take initiative, so let us know how you’ve done this before!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way to ensure it gets to the right people. Plus, you’ll find all the details about the role and our values there, which can help you tailor your application even more!
How to prepare for a job interview at Astrea Academy Trust
✨Know Your Projects
Before the interview, take some time to research Astrea Academy Trust and its projects. Familiarise yourself with their approach to project management and think about how your skills can contribute to their goals. This will show your genuine interest in the role and help you answer questions more effectively.
✨Showcase Your Organisation Skills
As a Project Coordinator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your ability to keep everything on track.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. You might want to prepare a few questions to ask the interviewers about their projects or team dynamics, as this demonstrates your engagement and willingness to collaborate.
✨Emphasise Your Proactive Approach
The job description mentions a proactive, solutions-focused mindset. Think of instances where you identified potential issues before they became problems and how you addressed them. Sharing these examples will illustrate your readiness to tackle challenges head-on and contribute positively to the team.
