Personal Assistant to Head of Investor Relations in Newtown

Are you ready to be the steady hand behind high-stakes moments that shape how the market sees a FTSE 100, science-led company? Based in Cambridge and reporting to the Head of Investor Relations, you will provide critical executive support that keeps a visible, fast-moving function operating at peak performance. This is a permanent, full-time role, with three days a week in the Cambridge office. Investor Relations sits at the crossroads of finance, leadership, and the external market. Your precision and calm under pressure will enable seamless earnings cycles, investor roadshows, analyst engagements, and senior executive interactions. Can you anticipate what’s needed before it’s asked and create order when timelines compress? Your contribution will directly support how the company’s story is told to the investment community and how leadership prepares to deliver it.

Accountabilities

• Executive Support: Partner closely with the Head of Investor Relations to manage priorities, protect time, and ensure the right conversations happen at the right moment.
• Calendar and Cadence Management: Coordinate complex diaries across global time zones, aligning leadership availability with earnings cycles, roadshows, board interactions, analyst meetings, and internal briefings.
• Earnings Cycle Orchestration: Plan and run the operational rhythm for results preparation periods, including drafting timelines, scheduling reviews, collating materials, and tracking actions to deadlines.
• Meeting and Materials Readiness: Prepare agendas, pre-reads, and briefing packs; ensure presentations and documents are accurate, formatted, and ready for senior and external audiences.
• Stakeholder Liaison: Serve as a trusted first point of contact for internal leaders, investors' offices, banks, and analysts; manage expectations and maintain momentum across multiple parties.
• Information Stewardship: Handle market-sensitive and confidential information with discretion; follow governance timelines and approval processes rigorously.
• Travel and Logistics: Arrange complex, multi-stop travel for leadership and team, including visas, itineraries, and on-the-ground logistics, ensuring smooth execution during busy periods.
• Process Excellence: Maintain efficient systems for scheduling, documentation, and expense management; spot bottlenecks early and implement practical solutions that keep the team moving.
• Tools and Technology Enablement: Use Microsoft Office and collaboration platforms to drive efficiency; apply desktop publishing skills to produce high-quality external-standard materials.
• Team Rhythm and Culture: Support team offsites, onboarding, and recurring forums; foster clear communication and a consistent operating rhythm that reduces last-minute pressure.
• Continuous Improvement and Special Projects: Identify opportunities to simplify workflows, standardise templates, and improve coordination; take ownership of ad-hoc initiatives that elevate the function’s effectiveness.

Qualifications

• Proven experience as a PA supporting senior management at VP level or above.
• Ability to follow processes and adapt to change.
• Specialist knowledge in relation to administrative/business support activities in the relevant area.
• Competent in the use of relevant office equipment and systems – ever-changing technology.
• Experience of a variety of software/systems.
• Excellent verbal, written and interpersonal skills.
• Attention to detail & delivery of accurate work.
• A professional, confident, and proactive approach, with the ability to work independently.
• Ability to work in a team as well as own tasks or activities independently.
• Experience of managing requests and priorities from an array of stakeholders, in a changing environment.
• Strong organisational, forward-planning and stakeholder management skills.
• Demonstrate exceptional attention to detail, working to consistently high standards.
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations.
• Good business awareness with sensitivity to highly confidential information.
• Communication and relationship-building skills to develop networks both within the company and external.
• Assertiveness and strong personal resilience.
• Proficiency with Microsoft Office – Word, PowerPoint and Excel.
• Experience and understanding of using desktop publishing.

Desirable Skills/Experience

• Experience supporting Investor Relations, Finance, or Corporate Affairs in a listed environment.
• Familiarity with earnings calendars, market disclosure practices, and interactions with analysts and banks.
• Advanced PowerPoint and Excel skills, including creating polished external-facing materials.
• Experience coordinating global travel and multi-city roadshows.
• Proficiency with collaboration tools and productivity platforms, such as Microsoft Teams and SharePoint.
• Exposure to event logistics, vendor management, and external stakeholder protocols.
• Strong note-taking and action tracking during senior-level meetings.
• Experience improving administrative processes in a fast-paced, high-visibility function.