Business Unit Administrator 12 month FTC

Join AstraZeneca in London – Supporting Science That Changes Lives. AstraZeneca is a global, science-led biopharmaceutical company focused on discovering, developing, and delivering life-changing medicines for patients with serious diseases, including cancer. Our Oncology business plays a critical role in advancing innovative treatments, supported by strong operational and administrative excellence.

The Business Unit Administrator – Oncology provides comprehensive support to the Oncology Franchise Head/Business Unit Head and their wider teams, manages key franchise-aligned activities, and delivers project management support for Oncology-specific initiatives. This role sits within the Oncology Business Unit administration function and reports into the Senior PA/Admin Team leader.

Key Accountabilities

• Individual Director Support to the Franchise/Department Heads:
• Provide proactive, high-level administrative support to the Oncology Franchise or Business Unit Heads.
• Manage complex and dynamic diaries to maximise efficiency and effective time management.
• Prioritise and coordinate competing commitments, providing advance visibility of key activities.
• Organise internal and external meetings, including room bookings, hospitality, and logistics.
• Research, arrange, and manage travel and accommodation, producing detailed itineraries and proactively adjusting plans as diaries change.
• Ensure all travel is approved in line with governance requirements.
• Prepare and submit expenses, ensuring compliance with UKMC Travel & Expenses policy and highlighting any non-compliance.
• Raise priorities or issues appropriately in the absence of the Franchise or Business Unit Head.
• Business Unit Support:
• Coordinate wider Franchise or Business Unit Leadership Team meetings, including scheduling meetings, agenda creation with the rotating chair, liaising with presenters and collaborators, attending meetings and tracking actions.
• Act as a key point of contact between the Franchise Head and Heads of Department.
• Serve as a subject matter expert and first-line support for systems such as Cybergrants, Concur, and Veeva.
• Act as the single point of contact for new starters, supporting system access and onboarding training.
• Create and maintain accurate BU distribution lists, organograms, and internal documentation.
• Coordinate Franchise Team Meetings including offsite meetings, arranging venues, facilities, and logistics.
• Any other admin related tasks required by the wider teams.
• Project Management:
• Support, lead, and deliver projects as required by the Franchise.
• Project manage agreed initiatives from planning through to delivery.
• Track progress against plan and communicate updates to interested parties.
• Identify and implement opportunities to improve administrative systems and processes to enhance efficiency.
• Admin Team Contribution:
• Active member of the Oncology Business Unit admin team.
• Share standard process and suggest improvements to ways of working.
• Support or lead OBU-wide or enterprise projects and events as required.

Experience, Skills & Qualifications

• Strong interpersonal, communication, and influencing skills.
• Project coordination and delivery capability.
• Flexible, positive, and proactive approach.
• Ability to multitask within a fast-paced environment.
• Self-starter able to prioritise workload and work independently using sound judgement.
• Ability to perform effectively under pressure.
• High attention to detail and strong focus on quality.
• Absolute discretion and ability to manage confidential and sensitive information.
• Advanced verbal and written communication skills.
• Advanced Microsoft Office skills.
• Experience organising complex meetings and managing senior-level diaries.
• Demonstrated ability to make informed decisions when required.

Desirable Experience

• Proven experience providing administrative support at Director level.
• Experience with governance processes and structured ways of working.
• Strong business awareness and understanding of organisational priorities.

Career Development & Progression

AstraZeneca offers a supportive and professional environment with clear development pathways. This role provides strong exposure to senior leadership and business operations, with potential future progression into advanced administrative, project coordination, or broader business support roles.

Ready to Apply?

If you are an experienced administrator with strong project coordination skills and enjoy supporting senior leaders in a dynamic environment, we would welcome your application.

Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.