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- Tasks: Provide top-notch admin support to a senior leader and their team.
- Company: Join a dynamic company that values collaboration and innovation.
- Benefits: Enjoy competitive pay, flexible work options, and growth opportunities.
- Why this job: Be the backbone of a leadership team and drive operational excellence.
- Qualifications: 5+ years of experience supporting executives and strong organisational skills required.
- Other info: Mentorship opportunities and a chance to lead a Junior Group Administrator.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Executive Business Administrator – Dublin (Hybrid)
Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.
Contract Role | Immediate Start – 31 Dec 2025
We’re looking for a highly capable Executive Business Administrator to support a leader and their leadership team in a fast-paced, collaborative environment. This hybrid role (3 days/week onsite in our Dublin office) offers the opportunity to contribute to high-impact operations and team coordination.
Key Details:
Location: Dublin (Hybrid – 3 days/week onsite)
Start Date: ASAP
End Date: 31st December 2025 (with quarterly PO approvals)
What You’ll Do:
Executive & Team Support
Coordinate complex calendars across time zones and proactively resolve scheduling conflicts.
Organize domestic and international travel, including itineraries, visas, and briefing materials.
Lead the team’s Rhythm of Business (ROB): prepare agendas, pre-reads, logistics, notes, and action tracking.
Manage expense submissions and reconciliations; monitor budgets and vendor invoices.
Support purchasing workflows: raise/track POs, route contracts, and maintain documentation.
Assist with vendor setup, hardware orders, and asset tracking.
Maintain org charts, distribution lists, and shared repositories.
Format presentations and communications; coordinate morale events and executive visits.
Facilitate onboarding/offboarding and liaise with Facilities on workplace matters.
Promote adherence to company policies and identify opportunities for process improvements.Team Coordination
Guide and support a Junior Group Administrator, helping prioritize tasks and ensure quality.
Provide coaching on tools and workflows; review submissions for accuracy.
Offer feedback and development support; ensure coverage during absences.
Consolidate reporting and escalate risks when needed.
What You Bring:
Strong skills in calendar and travel coordination, especially across multiple time zones.
Confidence using Outlook and Microsoft Office tools (Word, Excel, PowerPoint).
Ability to manage multiple priorities and maintain confidentiality.
Clear communication and organizational skills.
Familiarity with purchasing, budgeting, and compliance processes.
Comfort working onsite in Dublin 3 days/week.
supporting leaders or working in large organizations is beneficial.
Job Title: Senior Executive Assistant
Location: Dublin, Ireland
Rate/Salary: 200.00 – 250.00 EUR Daily
Job Type: Contract
Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. (phone number removed). Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as \”Allegis Group\”). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at (url removed)>
To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to (url removed)>
We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the \”Contacting Us\” section of our Online Privacy Notice at (url removed)/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield
Senior Executive Assistant employer: Aston Carter
Contact Detail:
Aston Carter Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Know their values and how you can contribute. This shows you’re genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your responses to common interview questions. We all know the classics, so have your answers ready but keep them natural. You want to sound confident, not rehearsed!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Executive Assistant role. Highlight your experience with calendar management, travel planning, and any relevant tools you've used. We want to see how your skills match up with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've supported senior leaders in the past and how you can bring that expertise to our team.
Show Off Your Communication Skills: Since this role requires strong verbal and written communication skills, make sure your application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Aston Carter
✨Master the Calendar Game
Since heavy calendar management is crucial for this role, practice discussing your experience with complex scheduling. Be ready to share specific examples of how you've resolved conflicts and managed dynamic calendars across time zones.
✨Show Off Your Travel Planning Skills
Prepare to talk about your travel planning expertise. Bring examples of itineraries you've created, how you handled visa arrangements, and any challenges you overcame while coordinating domestic and international travel.
✨Demonstrate Your Leadership Abilities
As you'll be overseeing a Junior Group Administrator, highlight your mentoring and leadership skills. Think of instances where you've provided feedback or support to team members and be ready to discuss how you prioritise tasks effectively.
✨Be Ready for Compliance Questions
Familiarise yourself with company policies related to expenses, procurement, and compliance workflows. Prepare to discuss how you've ensured adherence to these policies in previous roles and any improvements you've driven in operational processes.
