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For Companies At a Glance
- Tasks: Manage and support the administration of licensing agreements in a fast-paced environment.
- Company: Join a dynamic consumer products company with international reach.
- Benefits: Enjoy hybrid working, exposure to global brands, and a supportive team.
- Other info: Collaborative culture with opportunities for personal and professional growth.
- Why this job: Be at the heart of licensing processes and make a real impact.
- Qualifications: Administrative experience, attention to detail, and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Your New Role
Our client operates within a fast-paced, internationally focused consumer products and licensing environment, partnering with well-known brands across the EMEA region. They are seeking a Contract Administrator to play a key role in supporting the legal and commercial teams by managing the end-to-end administration of license agreements. This position sits at the centre of the licensing process and is responsible for progressing agreements through approval, execution, and archiving, while maintaining accurate contract data and acting as a reliable point of contact for internal and external stakeholders.
Your Role Accountabilities
- Accurately input license agreement details and amendments into a global contracts database.
- Review license deal requests to ensure information is complete, accurate, and ready for approval.
- Coordinate, obtain, and proactively chase approvals from internal teams and third-party partners.
- Conduct conflict checks for proposed license agreements using internal systems.
- Prepare, issue, track, and follow up on standard license agreements through signature.
- Draft and process amendments to existing license agreements.
- Respond to routine contractual queries and provide database information to colleagues and agents across the EMEA region.
- Proactively follow up with stakeholders to ensure agreements and amendments are completed in a timely manner.
- Work closely with fellow Contracts Administrators to prioritise workload and manage competing deadlines effectively.
- Maintain clear, well-structured digital filing systems for deal requests, executed agreements, amendments, and related correspondence.
Qualifications
Experience
- Proven administrative experience, ideally within a legal and/or international business environment.
- Experience with database entry and preparation of standard documentation.
- High level of accuracy with strong attention to detail and proofreading skills.
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
- Strong written and verbal communication skills.
- Excellent organisational and prioritisation capabilities.
- Confident working knowledge of Microsoft Word and Excel, with good typing skills.
- Professional approach, able to handle a varied and sometimes high-volume workload.
- Comfortable working independently as well as collaboratively within a small team.
- Working-level knowledge of French, Italian, Spanish, or German would be beneficial but is not essential.
Key Skills
- Contracts administration
- Contracts management
- Data entry and document control
Employee Value Proposition
- Hybrid working model
- Exposure to an international licensing and consumer products environment
- Collaborative and supportive legal team with broad stakeholder interaction
Contracts Administrator in London employer: Aston Carter
Contact Detail:
Aston Carter Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their licensing process and be ready to discuss how your skills align with their needs. Confidence is key!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you fresh in their minds and demonstrates your professionalism.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that Contracts Administrator role. Plus, it’s a great way to stay updated on new opportunities.
We think you need these skills to ace Contracts Administrator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Contracts Administrator role. Highlight your relevant experience in administrative tasks, especially in legal or international business settings, to show us you’re the right fit!
Show Off Your Attention to Detail: Since accuracy is key in this role, don’t forget to proofread your application. We want to see that you can spot errors and maintain high standards, so make sure everything is polished before hitting send.
Highlight Your Organisational Skills: In your application, give examples of how you've managed multiple priorities in a fast-paced environment. We love to see candidates who can juggle tasks effectively, so share your strategies with us!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Aston Carter
✨Know Your Contracts Inside Out
Make sure you understand the basics of contract administration and the specific requirements of the role. Familiarise yourself with common terms and processes related to licensing agreements, as this will help you answer questions confidently and demonstrate your knowledge.
✨Showcase Your Attention to Detail
Since accuracy is key in this role, be prepared to discuss examples from your past experience where your attention to detail made a difference. Bring up instances where you caught errors or improved processes, as this will highlight your suitability for managing contract data.
✨Prepare for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving skills and ability to manage competing deadlines. Think of examples where you successfully prioritised tasks or handled multiple stakeholders, and be ready to explain your thought process.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, especially when discussing your previous experiences. This will not only help you during the interview but also show that you can effectively liaise with internal and external stakeholders.