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- Tasks: Manage and support the administration of licensing agreements in a fast-paced environment.
- Company: Join a dynamic consumer products company with international reach.
- Benefits: Enjoy hybrid working, exposure to global brands, and a supportive team.
- Other info: Collaborative team atmosphere with opportunities for personal growth.
- Why this job: Be at the heart of licensing processes and make a real impact.
- Qualifications: Strong admin skills, attention to detail, and ability to manage multiple priorities.
The predicted salary is between 30000 - 40000 £ per year.
Our client operates within a fast-paced, internationally focused consumer products and licensing environment, partnering with well-known brands across the EMEA region. They are seeking a Contract Administrator to play a key role in supporting the legal and commercial teams by managing the end-to-end administration of license agreements. This position sits at the centre of the licensing process and is responsible for progressing agreements through approval, execution, and archiving, while maintaining accurate contract data and acting as a reliable point of contact for internal and external stakeholders.
Your Role Accountabilities
- Accurately input license agreement details and amendments into a global contracts database.
- Review license deal requests to ensure information is complete, accurate, and ready for approval.
- Coordinate, obtain, and proactively chase approvals from internal teams and third-party partners.
- Conduct conflict checks for proposed license agreements using internal systems.
- Prepare, issue, track, and follow up on standard license agreements through signature.
- Draft and process amendments to existing license agreements.
- Respond to routine contractual queries and provide database information to colleagues and agents across the EMEA region.
- Proactively follow up with stakeholders to ensure agreements and amendments are completed in a timely manner.
- Work closely with fellow Contracts Administrators to prioritise workload and manage competing deadlines effectively.
- Maintain clear, well-structured digital filing systems for deal requests, executed agreements, amendments, and related correspondence.
Qualifications & Experience
- Proven administrative experience, ideally within a legal and/or international business environment.
- Experience with database entry and preparation of standard documentation.
- High level of accuracy with strong attention to detail and proofreading skills.
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
- Strong written and verbal communication skills.
- Excellent organisational and prioritisation capabilities.
- Confident working knowledge of Microsoft Word and Excel, with good typing skills.
- Professional approach, able to handle a varied and sometimes high-volume workload.
- Comfortable working independently as well as collaboratively within a small team.
- Working-level knowledge of French, Italian, Spanish, or German would be beneficial but is not essential.
Key Skills
- Contracts administration
- Contracts management
- Data entry and document control
Employee Value Proposition
- Hybrid working model
- Exposure to an international licensing and consumer products environment
- Collaborative and supportive legal team with broad stakeholder interaction
Contracts Administrator employer: Aston Carter
Contact Detail:
Aston Carter Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in contracts administration. Practice common interview questions to boost your confidence.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect fit for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Contracts Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Contracts Administrator role. Highlight your relevant experience in contract management and administration, and show us how your skills align with what we're looking for.
Show Off Your Attention to Detail: Since accuracy is key in this role, demonstrate your attention to detail in your application. Double-check for typos and ensure all information is correct before hitting send. We love a candidate who takes pride in their work!
Be Clear and Concise: When writing your cover letter, get straight to the point. Use clear language and structure your thoughts logically. We appreciate candidates who can communicate effectively, especially in a fast-paced environment like ours.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Aston Carter
✨Know Your Contracts Inside Out
Before the interview, brush up on your knowledge of contract administration. Familiarise yourself with common terms and processes related to licensing agreements, as well as any relevant laws or regulations. This will help you speak confidently about your experience and how it aligns with the role.
✨Showcase Your Attention to Detail
Since accuracy is key in this role, prepare examples that demonstrate your attention to detail. Bring along a few instances where your meticulousness made a difference, whether it was catching an error in a document or ensuring all necessary approvals were obtained on time.
✨Prepare for Scenario Questions
Expect questions that assess how you handle multiple priorities and tight deadlines. Think of specific scenarios from your past experiences where you successfully managed competing tasks, and be ready to explain your thought process and the outcomes.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. You might even want to do a mock interview with a friend to get comfortable discussing your qualifications and answering questions about your experience.