At a Glance
- Tasks: Provide essential support to managers and teams in a dynamic environment.
- Company: Join a pioneering research organisation dedicated to global transformation.
- Benefits: Flexible part-time hours, collaborative culture, and professional growth opportunities.
- Other info: Exciting opportunity for high school and college students to gain valuable experience.
- Why this job: Be the backbone of a team making a real impact through innovative research.
- Qualifications: 1 year of experience in administrative or customer-facing roles required.
The predicted salary is between 13 - 16 € per hour.
Our client is dedicated to transforming the world through pioneering, deep research. Their bold, curious researchers and engineers contribute not only to industry‑leading products and services, but also to the global research community.
We are seeking an enthusiastic, action‑oriented, and highly organised Business Support Assistant to deliver exceptional support to the team.
Role SummaryThis role provides vital support to managers and their teams and requires adaptability in a fast‑paced environment. The ideal candidate will bring strong interpersonal skills, sound judgement, initiative, and the ability to handle multiple priorities while maintaining strict confidentiality.
Key Responsibilities- Calendar Management: Coordinate complex diaries across multiple time zones for managers and team members.
- Travel & Expenses: Arrange travel bookings and manage expense submissions for senior staff.
- Event & Meeting Logistics: Plan and deliver internal meetings, off‑sites, social events, and celebration activities. Responsibilities include:
- Booking venues and rooms
- Managing invitations and RSVPs
- Coordinating catering
- Supporting agenda preparation
- Taking minutes and tracking actions
- Organising event materials
- Team Mailing Lists: Maintain and update team distribution lists in a timely manner.
- Visitor & Lecture Coordination: Oversee logistics before, during, and after visits and lecture sessions.
- Policy Compliance: Ensure adherence to all administrative policies and procedures.
- Cover Support: Provide administrative cover and support for colleagues when required.
- Cross‑Team Events: Assist with wider business events across Cambridge.
- Cross‑Site Collaboration: Work closely with support staff across multiple sites to provide a consistent, high‑quality experience.
- Proactive self‑starter who anticipates needs in a fast‑paced environment
- Strong written and verbal communication skills
- Professional, discreet, and able to maintain confidentiality
- Exceptional attention to detail with strong problem‑solving ability
- Calm and well‑organised under pressure
- Collaborative, approachable, and solutions‑focused
- Confident using Microsoft Office tools and digital collaboration platforms
Minimum 1 year of experience in an administrative, business support, or customer‑facing role within a busy, dynamic environment.
Business Support Assistant in Cambridge employer: Aston Carter
At Aston Carter, we pride ourselves on fostering a dynamic and inclusive work environment in Cambridge, where our Business Support Assistants play a crucial role in supporting innovative research initiatives. We offer flexible part-time hours, opportunities for professional growth, and a collaborative culture that values your contributions, ensuring you feel empowered and engaged in your work. Join us to be part of a team that is not only dedicated to excellence but also committed to making a meaningful impact in the global research community.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Assistant in Cambridge
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Business Support Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, and think about how your skills match what they need. Practise common interview questions so you can showcase your organisational skills and attention to detail.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be just right for you. Plus, applying directly can sometimes give you a better shot at landing that dream job!
We think you need these skills to ace Business Support Assistant in Cambridge
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Business Support Assistant role. Highlight your relevant experience and skills that match the job description, like calendar management and event logistics.
Show Off Your Organisational Skills:Since this role requires exceptional attention to detail and the ability to juggle multiple tasks, give examples in your application of how you've successfully managed similar responsibilities in the past.
Be Professional Yet Approachable:Your written communication should reflect professionalism while also being friendly. We want to see your personality shine through, so don’t be afraid to let your enthusiasm for the role come across!
Apply Through Our Website:For the best chance of success, make sure you apply directly through our website. This way, we can easily track your application and get back to you quicker!
How to prepare for a job interview at Aston Carter
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Business Support Assistant. Familiarise yourself with calendar management, travel arrangements, and event logistics. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple priorities in a fast-paced environment. Highlight your attention to detail and problem-solving abilities, as these are crucial for the role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Strong Communication
As a Business Support Assistant, you'll need excellent written and verbal communication skills. Prepare to discuss how you've effectively communicated with team members or clients in previous roles. You might even want to bring along a sample of your written work to showcase your professionalism.
✨Be Proactive and Solutions-Focused
Employers love candidates who take initiative. Think of instances where you've anticipated needs or solved problems before they escalated. Share these stories during your interview to illustrate your proactive nature and ability to work collaboratively in a team setting.
