Office Administrator in Omagh

Location: Astec Industries Europe Limited, 3 Bankmore Way East

To ensure every interaction with Astec Europe is consistently professional, welcoming, and aligned with organisational standards. Key responsibilities include:

• Greeting, assisting, and directing visitors at reception.
• Answering, screening, and forwarding incoming calls.
• Managing the daily receipt, sorting, and distribution of mail.
• Providing general administrative support across the organisation.

About The Role:

• Take proactive ownership of all front‑of‑house responsibilities.
• Greet and assist customers, guests, and suppliers upon arrival.
• Maintain office security by adhering to safety procedures.
• Answer, screen, and forward incoming telephone calls.
• Keep the reception area tidy, organised, and well‑stocked.
• Receive, sort, and distribute daily mail and deliveries promptly.
• Manage the ordering of front‑office supplies and maintain accurate stock inventories.
• Update calendars, schedule meetings, and prepare meeting rooms as required.
• Arrange travel and accommodation for employees.
• Maintain up‑to‑date records of office expenses.
• Support the collection and recording of production and engineering timesheet data.
• Provide additional support to the finance team by posting supplier invoices.
• Perform general clerical and receptionist duties.
• Assist with the maintenance and accuracy of the company database.
• Undertake additional appropriate duties as required.
• Participate in training to continuously develop relevant knowledge and skills.

This job description is not exhaustive and does not represent a complete list of all duties and responsibilities. It serves as a framework within which the role is performed.

Required Criteria:

• GCSE English and Maths (or equivalent).
• Proven experience in a Receptionist, Front Office, or similar administrative role.
• Strong computer literacy, with particular proficiency in Microsoft Excel.
• Practical experience using a range of office equipment.
• Professional demeanour with a well presented and courteous approach.
• Strong communication and interpersonal skills.
• Effective planning and organisational abilities.
• Sound decision making skills and a proactive approach to problem solving.
• A high standard of customer service with a positive and helpful attitude.

Desired Criteria:

• Have previous experience working within a manufacturing industry.
• Knowledge of ERP systems.

Closing Date: Monday 23rd February, 2026

Contract Type: fulltime

Salary: Based on Experience