Committee Operations Assistant

Deliver high quality and professional committee and governance support to clients and internal stakeholders. Ensure the smooth operation of the client boards and committee meetings.

Key Responsibilities

• Deliver committee operations services that are efficient, effective and meet customer expectations, including:

• Client and Syndicate Boards / Management Committees
• Client Underwriting, Reserving and Investment Committees
• Asta client focused governance forums
• Asta Employee Resource Groups for Diversity, Equality and Inclusion
• Asta operations department meetings

• Schedule meetings, book meeting rooms and order refreshments
• Update Asta’s central committee schedule, communicating changes to relevant stakeholders
• Prepare and issue agendas, establishing which papers are required and who will be presenting
• Request and chase for meeting papers
• Create meeting packs in line with agreed quality standards

• Maintain meeting attendance records
• Liaise with chair and external outsourced firm if appropriate to agree the draft minutes and issue to members within agreed service levels.
• Maintain action logs, issuing updates to action owners as soon as possible after the meeting.

Skills, Knowledge & Expertise

Key Personal Skills:

• Strong organisational and prioritisation skills, managing multiple priorities with competing deadlines whilst ensuring work is consistently accurate.
• Excellent communication skills, both oral and written.
• Good interpersonal skills – able to deal with colleagues, directors and clients at all levels.
• Should have the confidence to persuade others to provide information and meet deadlines and the ability to develop and maintain effective working relationships.
• Ability to prepare engaging internal communications content for diversity, equity and inclusion topics.
• Self‑starter – able to display initiative and work with autonomy.

Key Technical Skills:

• Competent MS Office user.
• Prior experience in an administrative role and/or meeting customer service levels.
• Experience of working with committees and senior level individuals in a regulatory environment desirable but not essential.

Job Benefits

At Asta, you’ll enjoy a market‑leading benefits package that puts your wellbeing, career development and financial future first. We combine flexible working, strong family‑friendly policies and exceptional rewards to create a supportive, inclusive and high‑performing workplace. Our benefits include:

• Work‑life balance you can rely on: 35‑hour working week with hybrid and flexible working.
• Generous holiday allowance that increases with service.
• Your health & wellbeing covered: Private medical insurance with virtual GP access, annual health screening, dental cover and eye care, subsidised gym or sports club membership.
• Support for you and your family: Enhanced maternity, paternity, adoption and shared parental pay.
• Rewarding your contribution: Highly competitive pension with up to 13% employer contribution, life assurance and income protection, discretionary annual bonus scheme, interest‑free season ticket loan and salary‑sacrifice schemes.