Document Controller

Overview

Assystem is an international company with one mission: accelerate the energy transition around the world. Every day, our 7,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy. We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition. Drawing on more than 55 years\’ experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimise the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked third in the world for nuclear engineering. To ensure a viable, efficient, and reliable energy future for all.

Purpose

The Service Manager instructs the provision of two document controllers to work within the established Document Control team, the outline responsibilities of these roles are listed below.

Responsibilities

• Uploading and management of documents in line with best practice standards
• Championing of document management processes and systems within the project environment
• Review, management and uploading of documents held on sites for projects
• Understanding and adhere to legal, contract and project document management requirements
• Deal with enquiries efficiently and effectively
• Carry out other project and non-project related activities as required
• Assist in the production and supply of electronic and hard copy documents
• Where appropriate promote training to operational team and suppliers in use of the electronic document management system (SharePoint and Autodesk Vault) and related IT systems.
• Monitor compliance with contractual periods of reply and draft appropriate contractual communications via CEMAR
• Provide assurance to Project Manager by ensuring that all records are maintained.
• Identify and implement areas for improvement and share best practice
• Complete timesheets end of each week and ensure others do as well
• Implement and contribute to processes/systems to meet commercial expectations.
• Manage registers and Metrics including for file storage
• Attend relevant meetings
• Be proactive in their own professional development, learn new skills and broaden/deepen professional experience
• Act in mutual trust and co-operation and uphold Client values
• Liaise with established document control team in the wider Dockyard to ensure compliance with existing systems and processes.

Additional Information

• Benefits include:
• Pension scheme (8% company contribution / 4% personal contribution)
• 25 days’ paid annual leave + bank holidays + option to buy or sell days
• Professional fees reimbursed
• Flexible working
• Employee referral scheme

This role requires the successful candidate to hold a minimum of a Security Check (SC) clearance without any caveats to that clearance.

Ideally we would be looking for the successful candidate to be onsite once per week.

Due to the nature of work this role will be delivering and for the protection of certain assets, the successful candidate has to be a UK national or in MoD approved cases a Dual National from a non-ITAR country.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter. Bring your unique contributions and help us shape the future.