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For Companies At a Glance
- Tasks: Provide strategic support to Directors and manage complex priorities in a fast-paced environment.
- Company: Join Assystem, a leader in low-carbon energy and infrastructure projects.
- Benefits: Enjoy 25 days annual leave, career development, and the chance to impact significant projects.
- Other info: Opportunity for UK travel and a dynamic work culture focused on diversity.
- Why this job: Be a trusted partner to senior leaders and help drive meaningful change in energy and infrastructure.
- Qualifications: Experience supporting senior leadership, strong organisational skills, and excellent communication abilities.
We are seeking an exceptional Executive Assistant to provide strategic and operational support to Director-level leadership within a dynamic and fast-paced organisation. At Assystem, we support the delivery of complex infrastructure and energy programmes that contribute to the global transition to low‑carbon energy. This is a pivotal role suited to a highly capable EA who operates as a trusted partner to senior leaders, anticipating needs, enabling effective decision‑making, and ensuring priorities are executed seamlessly. This role enables leadership effectiveness by ensuring Directors can focus on delivering complex programmes, strategic priorities, and organisational performance.
Responsibilities
- Provide high‑level executive support to Directors, managing complex and evolving priorities
- Oversee strategic diary management, ensuring alignment with business objectives
- Prepare high‑quality briefings, reports and presentations for senior meetings
- Coordinate leadership meetings, governance activity, track actions arising from leadership meetings and ensure timely follow‑up
- Act as a professional liaison between Directors, senior stakeholders and external partners
- Manage confidential communications and sensitive information with discretion
- Support planning, projects and cross‑functional initiatives as required
- Identify opportunities to improve administrative and operational efficiency and ways of working
- Manage and prioritise email and communications on behalf of Directors where appropriate
- Act as a gatekeeper for Directors’ time, ensuring focus on strategic priorities
- Coordinate leadership events, workshops and off‑site meetings where required
- Arrange complex travel itineraries and logistics where required
- Occasional UK travel may be required to support leadership meetings or events
Security Clearance
The successful candidate must hold a minimum of a Security Check (SC) clearance without any caveats. Due to the nature of the work, the candidate will be delivering and protecting certain assets; therefore, they must be a UK national or, in MoD approved cases, a dual national from a non‑ITAR country.
Qualifications
- Significant experience supporting senior leadership at Director or Executive level
- Proactive, solutions‑oriented approach with strong commercial awareness
- Exceptional organisational and prioritisation skills
- Confident communicator with strong stakeholder management capability
- Demonstrated ability to operate with discretion, judgement and professionalism
- Highly adaptable, resilient and comfortable working at pace
- Advanced proficiency in Microsoft Office
Benefits
- Work on nationally significant, technically complex projects
- Strong career development and progression opportunities
- 25 days annual leave (buy and sell leave scheme)
- Opportunity to make a real impact in energy, defence and infrastructure
Contact Detail:
Assystem UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to current or former Executive Assistants in similar roles. They can provide insider tips and might even know about unadvertised positions. Plus, it’s a great way to get your name out there!
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Understand their priorities and challenges so you can tailor your responses. Show them you’re not just another candidate; you’re the EA they need to help them shine!
✨Tip Number 3
Practice your communication skills! As an EA, you’ll be liaising with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and poised.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leadership and any relevant skills that align with the job description. We want to see how you can be a trusted partner to our Directors!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've managed complex priorities and supported decision-making in previous roles.
Showcase Your Organisational Skills: In your application, emphasise your exceptional organisational and prioritisation skills. We need someone who can manage diaries and communications effectively, so give us examples of how you've done this in the past!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!