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- Tasks: Support Directors with strategic planning, diary management, and high-quality briefings.
- Company: Join Assystem, a leader in low-carbon energy and infrastructure.
- Benefits: Competitive salary, professional development, and opportunities for growth.
- Other info: Dynamic work environment with potential for UK travel.
- Why this job: Be a key player in driving impactful projects and supporting senior leadership.
- Qualifications: Strong organisational skills and experience in executive support.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking an exceptional Executive Assistant to provide strategic and operational support to Director-level leadership within a dynamic and fast-paced organisation. At Assystem, we support the delivery of complex infrastructure and energy programmes that contribute to the global transition to low‑carbon energy. This is a pivotal role suited to a highly capable EA who operates as a trusted partner to senior leaders, anticipating needs, enabling effective decision‑making, and ensuring priorities are executed seamlessly. This role enables leadership effectiveness by ensuring Directors can focus on delivering complex programmes, strategic priorities, and organisational performance.
Responsibilities
- Provide high‑level executive support to Directors, managing complex and evolving priorities.
- Oversee strategic diary management, ensuring alignment with business objectives.
- Prepare high‑quality briefings, reports and presentations for senior meetings.
- Coordinate leadership meetings, governance activity, track actions arising from leadership meetings and ensure timely follow‑up.
- Act as a professional liaison between Directors, senior stakeholders and external partners.
- Manage confidential communications and sensitive information with discretion.
- Support planning, projects and cross‑functional initiatives as required.
- Identify opportunities to improve administrative and operational efficiency and ways of working.
- Manage and prioritise email and communications on behalf of Directors where appropriate.
- Act as a gatekeeper for Directors’ time, ensuring focus on strategic priorities.
- Coordinate leadership events, workshops and off‑site meetings where required.
- Arrange complex travel itineraries and logistics where required.
- Occasional UK travel may be required to support leadership meetings or events.
Security Clearance
The successful candidate must hold a minimum of a Security Check (SC) clearance without any caveats. Due to the nature of the work, the candidate will be delivering and protecting certain assets; therefore, they must be a UK national or, in MoD approved cases, a dual national from a non‑ITAR country.
Executive Assistant employer: Assystem UK Ltd
Contact Detail:
Assystem UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Nail that interview prep! Research the company and its leadership style, and think about how you can support their strategic priorities. Practise common interview questions and prepare some thoughtful questions of your own to show you're genuinely interested.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed complex priorities or improved efficiency in previous roles. This will demonstrate that you're the perfect fit for supporting Directors in a fast-paced environment.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for the right roles. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex priorities and supporting senior leaders, as this will show us you understand what we're looking for.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our dynamic environment. Share specific examples of how you've supported leadership and improved efficiency in previous roles.
Showcase Your Communication Skills: As an EA, communication is key. In your application, demonstrate your ability to manage confidential information and liaise with various stakeholders. We want to see that you can handle sensitive communications with discretion.
Apply Through Our Website: We encourage you to apply directly through our website. This ensures your application gets to us quickly and efficiently, and you'll be one step closer to joining our team at Assystem!
How to prepare for a job interview at Assystem UK Ltd
✨Know Your Directors
Before the interview, do your homework on the Directors you'll be supporting. Understand their backgrounds, leadership styles, and current projects. This will help you tailor your responses and show that you're genuinely interested in how you can support them effectively.
✨Master Diary Management
Since diary management is a key part of the role, be prepared to discuss your strategies for managing complex schedules. Bring examples of how you've successfully prioritised conflicting appointments or streamlined scheduling in previous roles.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to manage sensitive information and liaise with various stakeholders. Be ready to demonstrate your communication skills by discussing how you've handled confidential matters and ensured clear communication between teams in the past.
✨Think Efficiency
The job requires identifying opportunities for improving operational efficiency. Come prepared with ideas or examples of processes you've improved in previous positions. This shows initiative and aligns with the company's focus on enhancing organisational performance.