Project Administrator

Company Description Assystem is an international company with one mission: accelerate the energy transition around the world. Every day, our 7,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy. We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition. To ensure a viable, efficient, and reliable energy future for all. Assystem is an International Engineering Consultancy with significant growth plans within our Energy & Infrastructure business here in the UK. Our Defence Platform office is based in Derby where we specialise in the management and design functions of submarine and nuclear projects within the UK. Consequently, we are looking to recruit motivated and focused individuals to join our growing team. As Assystem's Defence business grows, we are looking for a dynamic, self-motivated Project Administrator to join the team. The post will be a mix of Hybrid working with attendance of meeting in our central Glasgow offices. Job Description Your Mission: We are on the lookout for a Project Administrator who excels in organisation and can efficiently coordinate administrative duties and office procedures. If you’re someone who thrives in a dynamic environment and has outstanding communication skills, we want you to help ensure our project runs seamlessly! Key Responsibilities: 🗓️ Schedule Meetings & Appointments 📊 Compilation of Reports & Document Formatting ✈️ Organise Travel Arrangements 🏢 Maintain Office Space 👥 Provide General Support to Visitors 📌 Address Employee Queries (Travel Arrangements, Hardware, Stationery) 👩‍💼 Assist in the Onboarding Process for New Starters 🎉 Events Organisation – Conferences, Project Events, Parties, and Dinners Qualifications Profile:  ⏰ Able to Prioritise and Work on Your Own Initiative – Manage time effectively. 🔄 Able to Multi-task and Handle Pressure – Strong organisational & planning skills in a fast-paced environment. 🤝 Hard-working & Collaborative – Agile, with a can-do attitude. ⚖️ Able to Navigate Issues & Maintain Balance 🔍 Attention to Detail & Problem-Solving Skills 💬 Excellent Written & Verbal Communication Skills 🧘 Patience & Discretion – Required to deal with all aspects of the role. 🕒 Flexible Working Hours – To fit with project needs. 💻 Proficient in: Microsoft Word & Excel, PowerPoint, Adobe Acrobat, DocuSign If you’re a proactive and detail-oriented individual with a passion for keeping projects on track, apply today and join our team! 🚀 Security Clearance: Due to the nature of this role the successful applicant will require full Security Clearance to be undertaken.  Due to this all applicants will need to be Sole British Passport holders. Additional Information Why Become a Switcher?  Assystem has over 55 years of experience in highly regulated sectors. We are among the top 3 largest nuclear engineering companies offering continuous development to our staff. 💥 Fantastic employee assistance programme,  health and wellbeing resources,  social benefits. 💥 Ongoing training throughout your career. Numerous career opportunities: 70% of our managers come from internal promotions! 💥  2 days of remote work per week. We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future