Accounts Payable & Payroll Administrator

Location: Hybrid / Harewood, Leeds

Job Type: Full-Time

About Us

Assured Data Protection is a global leader in data backup and disaster recovery managed services, specialising in safeguarding against data loss and downtime in the event of a disaster, cyber, or ransomware attack. Our fully managed services include immutable backup, disaster recovery, and cyber resiliency to protect data on-premises and in the cloud, with 24/7/365 expert support. We offer a flexible, consumption-based model to grow with your business, making data protection cost-effective and scalable. Our purpose-built software provides industry-leading monitoring and reporting capabilities to provide actionable insights into your data protection strategy. Our global datacentres ensure data sovereignty, meeting your organisation’s compliance requirements. A dedicated team is always available to recover your data and minimise disruption in the event of a disaster.

Job Summary

The Accounts Payable & Payroll Administrator is responsible for the accurate and timely processing of supplier invoices, payments, and UK payroll operations across the Group’s entities. Reporting to the Senior Finance Manager, the role plays a key part in supporting the smooth operation of the finance function by ensuring financial transactions are recorded accurately and procure-to-pay and payroll processes operate effectively in line with company policies and internal controls.

Key responsibilities include:

• Accounts Payable

• Process invoices and expense transactions accurately and in a timely manner, ensuring items are appropriately coded, authorised, and supported in line with company policies.
• Administer the Group’s procure-to-pay systems and processes, including purchase orders, company card platforms, and staff expense reimbursement systems.
• Prepare supplier payment runs in accordance with agreed payment terms and approval procedures.
• Process supplier payments via banking platforms following appropriate authorisation and controls.
• Maintain the purchase ledger and supplier records, ensuring data accuracy and completeness.
• Reconcile supplier statements and resolve discrepancies in a timely manner.
• Respond to supplier queries and maintain positive working relationships with key vendors.
• Support month-end processes through purchase ledger reconciliations and invoice analysis.

• Operate the Group’s UK payroll processes, ensuring payroll is processed accurately and on time.
• Maintain payroll records and liaise with HR and other business departments to ensure accurate employee information and payroll inputs.
• Support in the preparation and submission of payroll-related filings and reports, maintaining appropriate documentation and audit trails.

• Support continuous improvement of the Group’s procure to pay and payroll systems and internal controls.
• Support the finance team in responding to audit, tax, and other third-party requests relating to accounts payable or payroll.
• Support employees with queries relating to purchasing processes, expense submissions, and company card usage.
• Identify and elevate issues or discrepancies in a timely manner.
• Provide ad hoc administrative support to the finance team and business as required.

Key Requirements

• Experience in accounts payable / purchase ledger administration, ideally in a multi-entity or multi-location Group.
• Strong attention to detail and accuracy.
• Good organisational skills and ability to prioritise and manage recurring deadlines.
• Strong communication skills when dealing with suppliers and internal stakeholders.
• Intermediate Microsoft Excel skills (including Pivot Tables and Lookups).
• Experience operating UK payroll is desirable but not essential.
• Experience in a technology based business desirable but not essential.

Qualifications

• Relevant finance qualification desirable but not essential (e.g. AAT).

What We Offer

• Hybrid working options for flexibility.
• Regular team-building and off-site company events.
• A dynamic, inclusive, and collaborative work environment.

At Assured Data Protection we value diversity and inclusivity. We offer perks such as flex holidays and flexible working practices to allow our employees to show up as their whole selves. We are an equal-opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you have a disability or special need that requires accommodation, please do not hesitate to let us know. You must have the legal right to work in the UK at the time of application, as we are unable to offer visa sponsorship for this role.