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- Tasks: Support the CEO and Board with high-level admin and operational coordination.
- Company: Dynamic organisation focused on leadership and professional development.
- Benefits: Home-based role, competitive salary, 25 days holiday, and travel opportunities.
- Why this job: Join a vibrant team and make a real impact in a fast-paced environment.
- Qualifications: Experience as an Executive or Operations Assistant with strong organisational skills.
- Other info: Opportunity for growth and development in a supportive culture.
The predicted salary is between 38000 - 38000 £ per year.
The Executive & Operations Assistant will provide high-level administrative and operational support to the Board, CEO and wider organisation. This role combines executive assistance with hands-on operational coordination, ensuring the smooth and efficient running of both leadership activities and day-to-day business functions.
Key Responsibilities
- Manage the CEO calendar and ad hoc requests from the wider SLT, scheduling meetings, appointments, and events
- Draft emails, reports and communications on behalf of the CEO, and as required the wider SLT
- Prepare agendas, papers, and presentations for meetings (internal and external)
- Take accurate minutes and track follow-up actions (Board/staff)
- Handle confidential correspondence and sensitive information with discretion
- Support the day-to-day running of the organisation’s operations
- Coordinate internal processes and ensure tasks and projects progress on schedule
- Assist with implementation and improvement of operational systems and workflows
- Monitor key deadlines, priorities, and deliverables across the organisation
- Provide administrative support to the commercial teams – including partnerships, programmes and workplace. To include CRM management, email management and supporting event administration.
- Maintain CRM systems, databases, Sharepoint and internal documentation
- Support the planning and delivery of staff and Board events
- Support reporting processes and data management
- Assist with HR administration where required
- Support wider ABM teams, including membership, as required
Person Specification
Essential Skills & Experience
- Proven experience as an Executive Assistant, Operations Assistant, or similar role
- Strong organisational and project coordination skills
- Excellent written and verbal communication abilities
- Ability to manage multiple priorities and work independently
- Familiarity with CRM systems and operational tools
- High level of discretion and professionalism
- Proficiency in Microsoft Office and AI workplace tools
Desirable
- Experience in a membership organisation, professional body, or SME environment
- Interest in business mentoring, leadership, or professional development
Personal Attributes
- Proactive and highly organised
- Detail-oriented with strong follow-through
- Adaptable and comfortable working in a dynamic environment
- Strong interpersonal and relationship-building skills
- Solutions-focused with a positive, can-do attitude
Benefits
- Home based - with travel to London on average once a month
- £38,000 salary
- 25 days holiday, plus bank holidays and Christmas week office closure.
How to apply
Two page CV and 250 word covering email to Deadline - Wednesday 6th May
Executive & Operations Assistant in London employer: Association of Business Mentors (ABM)
Contact Detail:
Association of Business Mentors (ABM) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive & Operations Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive & Operations Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Understand their values and recent projects, so you can tailor your responses and show how you can support the CEO and Board effectively.
✨Tip Number 3
Practice your communication skills! As an Executive & Operations Assistant, you'll need to draft emails and reports. Try role-playing with a friend to get comfortable with articulating your thoughts clearly and professionally.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive & Operations Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive & Operations Assistant role. Highlight your organisational skills and any relevant experience in executive support or operations to catch our eye!
Craft a Compelling Covering Email: Your covering email is your chance to shine! Keep it concise, around 250 words, and make sure to express why you’re excited about the role and how you can contribute to our team at StudySmarter.
Showcase Your Communication Skills: Since this role involves drafting emails and reports, demonstrate your excellent written communication skills in both your CV and covering email. Use clear, professional language that reflects your ability to handle sensitive information with discretion.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Association of Business Mentors (ABM)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive & Operations Assistant. Familiarise yourself with the key tasks like managing calendars, drafting communications, and supporting operational processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities or coordinated projects. Be ready to discuss how you keep track of deadlines and ensure tasks are completed efficiently.
✨Communicate Clearly and Confidently
Excellent written and verbal communication is crucial for this position. Practice articulating your thoughts clearly and concisely. You might even want to draft a few emails or reports beforehand to showcase your writing skills during the interview.
✨Demonstrate Discretion and Professionalism
As you'll be handling sensitive information, it's important to convey your understanding of confidentiality. Share examples of how you've managed confidential correspondence in the past, and emphasise your commitment to professionalism in all interactions.