At a Glance
- Tasks: Manage orchestra administration, finances, and support rehearsals and concerts.
- Company: Join the BBC Concert Orchestra team and be part of a creative legacy.
- Benefits: Gain valuable experience in orchestral administration with a focus on creativity and teamwork.
- Other info: Opportunity to travel across the UK and work in a dynamic environment.
- Why this job: Make an impact in the music world while developing your organisational skills.
- Qualifications: Experience in orchestral administration and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Why Join the Team
The Orchestra team are seeking a dedicated and experienced orchestra administrator, with a keen eye for detail. You are the person responsible for the day-to-day administration for the orchestra team including finances, as well as supporting the Orchestra Personnel Manager with fixing. You will also be asked to run rehearsals and concerts when necessary. Due to the nature of the role, the Orchestra Coordinator will from time to time need to travel across the UK, and work evenings and weekends as dictated by the Orchestra’s performance schedule.
Your Key Responsibilities and Impact
- Values & Behaviours: Embody and promote BBC Values: Audiences, Creativity, Trust, Respect, Accountability and One BBC.
- Finance & Payments: Manage extra and deputy payments and maintain the team finance tracker and support DIB reporting for extras and deputies.
- Personnel Administration: Maintain personnel records including salaries, leave, and stepping-up arrangements and update personnel on travel expense claims.
- Operational Support & Fixing: Support the Orchestra Personnel Manager with scheduling (“fixing”), including emergency cover and occasional out-of-hours support.
- Rehearsals, Recordings & Concerts: Run orchestra rehearsals and recordings, and provide concert support as required.
- Logistics, Travel & Events: Coordinate hotel bookings, travel (rail/coach), and tour documentation and organise venue logistics including parking, security lists, and circulation of orchestra/personnel lists.
- Auditions & Instruments: Manage audition processes and support trial booking administration and oversee instrument insurance renewals and handle related queries/claims.
Essential Criteria
- Have previous experience of working in orchestral administration.
- Have good organisational skills with the ability to work under pressure.
- Pay meticulous attention to detail with a good level of numeracy.
- Have good communication and interpersonal skills.
- Have some knowledge of orchestral music and the components of an orchestra.
Desirable
- Experience of working with OPAS (or similar orchestra administration software).
- Experience of working with SAP and ACON (or similar).
- Ability to read music and understand orchestrations.
- Some orchestra fixing experience would be beneficial.
Orchestra Coordinator, BBC Concert Orchestra employer: Association of British Orchestras
Joining the BBC Concert Orchestra as an Orchestra Coordinator offers a unique opportunity to be part of a prestigious institution that values creativity, trust, and accountability. With a supportive work culture that encourages professional growth, you will have the chance to develop your skills in orchestral administration while working alongside talented musicians. The role also provides the flexibility to travel across the UK and engage in diverse events, making it a rewarding experience for those passionate about music and orchestral performance.
Contact Details:
Association of British Orchestras Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Orchestra Coordinator, BBC Concert Orchestra
✨Tip Number 1
Network like a pro! Reach out to people in the orchestral world, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show your passion for orchestral music! When you get the chance to chat with potential employers, let your enthusiasm shine through. Share your experiences and knowledge about orchestras to demonstrate that you're not just another candidate.
✨Tip Number 3
Be prepared for interviews by researching the BBC Concert Orchestra and its values. Familiarise yourself with their recent performances and projects. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows that you’re proactive and serious about joining the orchestra team. Don’t miss out on this opportunity!
We think you need these skills to ace Orchestra Coordinator, BBC Concert Orchestra
Some tips for your application 🫡
Show Your Passion for Orchestral Music:When writing your application, let your love for orchestral music shine through! Share any relevant experiences or insights that demonstrate your understanding of orchestras and their workings. We want to see your enthusiasm!
Be Detail-Oriented:Since the role requires a keen eye for detail, make sure your application is free from typos and errors. Double-check your documents and ensure everything is well-organised. We appreciate meticulousness, so show us you’ve got it!
Highlight Relevant Experience:Make sure to emphasise any previous experience in orchestral administration or related fields. We’re looking for candidates who can hit the ground running, so don’t hold back on showcasing your skills and achievements!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands. So, head over there and get your application in!
How to prepare for a job interview at Association of British Orchestras
✨Know Your Orchestral Stuff
Make sure you brush up on your knowledge of orchestral music and the components of an orchestra. Familiarise yourself with common terms and roles within an orchestra, as this will show your passion and understanding of the field during the interview.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational skills. Think about times when you successfully managed multiple tasks under pressure, especially in a musical or administrative context. This will demonstrate your ability to handle the day-to-day administration for the orchestra team.
✨Be Ready to Discuss Finances
Since managing finances is a key part of the role, be prepared to talk about your experience with financial tracking and payments. Bring specific examples of how you've handled budgets or financial records in previous roles, as this will showcase your attention to detail and numeracy skills.
✨Demonstrate Your Communication Skills
Think about how you can convey your good communication and interpersonal skills during the interview. Prepare to discuss how you've effectively collaborated with others in past roles, especially in high-pressure situations, as this will be crucial for supporting the Orchestra Personnel Manager and running rehearsals.
